Date Posted: 09/26/2025
Req ID: 45253
Faculty/Division: Faculty of Arts & Science
Department: Faculty Registrar
Campus: St. George (Downtown Toronto)
Position Number: 00055935

 

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.


Your opportunity:

The Office of the Faculty Registrar works closely with departments and colleges at the University of Toronto, concerning virtually all matters relating to Arts and Science students. Our department members are dedicated to aid all students to the greatest extent, to make their university experience as smooth and seamless as possible. We coordinate personal, financial,academic counselling, registration and enrolment, student records, transfer credit, petitions, finalexaminations, and graduation.

Reporting to the Associate Faculty Registrar & Director, Operations & Project Management, the incumbent will act as the first point of contact for payroll related enquiries for student employees, collect relevant documentation and ensures the accurate and timely processing of payroll and HRIS transactions. The incumber will also support student employee payroll and expense reimbursement processing and customer service.


Your responsibilities will include:

• Preparing payroll records for processing
• Processing payroll
• Troubleshooting and resolving payroll discrepancies
• Reconciling payroll distribution
• Entering salary and/or personnel information in HRIS
• Collecting supporting documentation required for payroll and/or HRIS processing
• Verifying the accuracy and completeness of documents
• Processing expense reimbursements

 

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three years of recent and related payroll and financial experience in an academic environment.
• Demonstrated experience with Financial Information Systems (FIS) and Human Resources Information System (HRIS).
• Experience processing payroll and financial transactions.
• Experience in reconciling payroll and generating reports.
• Experience applying University's financial and HR rules, guidelines and procedures, as well as accounting principles.
• Experience in effectively and clearly communicating financial information to staff and faculty.
• Excellent attention to detail and accuracy, and solid organizational and problem-solving skills.
• Demonstrated the ability to meet deadlines and manage competing priorities.
• Advanced computer skills, including MicroSoft Office.
• Advanced written and verbal communications skills.
• Excellent interpersonal skills with a superior customer service orientation and ability to deal tactfully
• Excellent organizational skills to maintain accurate records and information system

To be successful in this role you will be:

• Communicator
• Meticulous
• Multi-tasker
• Organized
• Responsible
• Tactful
• Team player

 

Please note:

• This is a two-year term position at 50%FTE.

 

Closing Date: 10/07/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Term 
Schedule: Part-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.