Date Posted: 10/10/2025
Req ID: 45479
Faculty/Division: Office of University Counsel
Department: Office of University Counsel
Campus: St. George (Downtown Toronto)

 

Description:

 

Jointly reporting to the Associate University Counsel, Senior Legal Counsel, and/or as others assigned, the incumbent provides a high level of confidential administrative support to a team of specialized legal counsel within the Office of the University Counsel. In an environment that requires confidentiality and discretion, the incumbent is responsible for: managing and providing the full range of administrative supports to a team of legal counsel, including calendar management; briefing counsel on issues as they arise, including identifying priorities and, where appropriate, recommending next steps; diarizing and flagging important deadlines for legal counsel; monitoring and maintaining a complex and confidential legal filing system (iManage); receiving and reviewing correspondence for counsel, screening and reporting on items, assigning priority, handling routine matters falling within established policies/practices, and applying judgement in decisions on distribution, consulting as appropriate.

The incumbent also provides a broad range of support to the Office Manager in administering the operation of the Office of the University Counsel and supports team initiatives and projects, as required.

 

Qualifications Required:

 

Education:

College Diploma in legal/secretarial assistant or law clerk program or equivalent combination of education and experience.

Experience:

Minimum three (3) years of experience providing administrative legal support. Preference will be given to candidates with experience in a labour law practice or a litigation practice that includes labour law. Experience providing support in a University environment is highly desirable. Knowledge of University administrative policies and procedures is an asset.

 

Skills:

Proficiency with MS Office365, scheduling, e-mail and cloud based software; typing speed of 70 w.p.m. Familiarity with web search and research tools; effective problem solving skills. Familiarity with iManage and SharePoint an asset.

 

Other:

Excellent written communication skills. Ability to work with extremely confidential and sensitive material. Excellent interpersonal communications skills, including tact, diplomacy and client service focus. Excellent organizational and time-management skills. Excellent file management skills. Ability to assimilate and interpret significant amounts of information. Ability to meet deadlines. Ability to prioritize tasks and responsibilities. Flexibility with regard to types of tasks. Precision, accuracy, must pay meticulous attention to detail. Familiarity with fundamentals of legal processes.

 

 

Closing Date: 10/24/2025, 11:59PM ET
Employee Group: Salaried
Personnel Subarea:Admin./Conf.
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: C3 -- Hiring Zone: $73,205 - $93,705 -- Broadband Salary Range: $73,205 - $114,201
Job Category: Legal