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Program Coordinator (Toronto, ON, CA)

@ University of Toronto
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Toronto, Ontario, Canada
$68k-$87k/yrOnsiteFull Time
Responsibilities:Providing information, Coordinating processes, Preparing timetables
Requirements Summary:Bachelor's degree or equivalent experience; 2+ years university admin experience; strong student services and event support; MS Office and LMS proficiency; excellent communication and organization.
Technical Tools Mentioned:MS Office, Learning Management System, Survey Tools, Power, Elentra, Quercus, MEDSIS, OATS
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Job Description

Date Posted: 10/03/2025
Req ID: 45365
Faculty/Division: Temerty Faculty of Medicine
Department: Deptartment of Medicine
Campus: St. George (Downtown Toronto)
Position Number: 00054184

 

Description:

 

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.



Your opportunity:

The Department of Medicine (DOM) is one of the largest in North America, with 830 full-time faculty members, 1,000 postgraduate trainees, and 20 specialty and sub-specialty divisions located across six fully-affiliated hospitals, four community-affiliated hospitals and more than a dozen additional clinical practice sites. We are a powerhouse of medical research, with more than $162-million in annual research funding. This research generates new knowledge with the goal of meaningfully impacting internal medicine training and the care and health outcomes of patients and their families.

As Program Coordinator, you will collaborate with faculty, trainees and a high-performing team of administrative coordinators to support our education programs. Drawing upon your outstanding organizational skills and attention to detail, you will serve as a central facilitator, frequently liaising with trainees and fostering relationships with internal and external stakeholders. Your ability to work with a committed core of constituents and your adeptness working with online course materials, assessments and evaluations are key to the successful delivery of the program.



Your responsibilities will include:

 

  • Providing detailed information on program and training requirements

  • Ensuring adherence of hospital administrators to medical education requirements, guidelines and procedures

  • Coordinating application processes and verifying the accuracy and completeness of documents, forms, and grade calculations

  • Preparing examination timetables and coordinating program schedules and related activities

  • Coordinating logistics for events and meetings (e.g., scheduling, taking minutes, arranging catering, troubleshooting booking conflicts)

  • Verifying invoices, making minor purchases and collaborating on cost estimates

 

 

Essential Qualifications:

 

  • Bachelor's Degree or acceptable combination of equivalent experience

  • Minimum two years of related administrative experience in a university or equivalent environment such as a teaching hospital

  • Demonstrated student services experience, including coordinating education programs, examination timetables, and ensuring compliance with requirements and procedures

  • Experience providing frontline administrative support to academic leaders, faculty, trainees, and committees

  • Experience supporting events and implementing virtual meeting platforms

  • Strong written communication skills, including drafting correspondence, maintaining databases, and preparing reports

  • Proficiency with MS Office Suite, learning/content management systems and survey tools

  • Excellent interpersonal skills, demonstrating tact, diplomacy, and ability to build cooperative relationships

  • Strong organization and analytical skills, with ability to prioritize tasks, meet deadlines, and adapt to changing demands

  • Demonstrated ability to work independently, as well as part of a team

 


Assets (Nonessential):

 

  • Experience with medical education curriculum processes

  • Experience working with POWER, Elentra, Quercus, MEDSIS, OATS

 


To be successful in this role you will be:

  • Adaptable

  • Communicator

  • Proactive

  • Problem solver

 

Closing Date: 10/16/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial
Recruiter: Sana J Mahmood

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.