About the Department

This position will utilize the County’s financial system for processing accounts payable check runs and other related duties. Cooperates and coordinates with staff, supervisor, and others in preparation of various documents, some requiring County Manager’s or designee’s approval in accordance with standard practice. Must be able to apply basic accounting, data processing, and clerical knowledge to work activities, apply math skills in processing large volumes of data, exercise judgement in the analysis of facts and circumstances surrounding cases, and in the determination of action to be taken.

Position Duties

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or logical assignment to the position.

Must be able to utilize the County’s financial system to process weekly account payable check runs and other related duties.
Must cooperate and coordinate with staff, supervisor, and others in the preparation of various documents, some requiring Commission approval with standard practice.
Review and verify vendor information for accuracy and processing.
Receive, review and verify through computation and analysis every invoice prior to payment to ensure that it is accurate and in compliance with the Purchasing Policy. If it is not, follow County procedures for correcting the problem.
Maintain records by filing the information in an organized manner.
Prepare letters, correspondence, memorandums, both internal and external communication.
Assist with the reconciliation of all funds, verifying trial balances with financial reports and other financial related report
Prepare and issue checks for payables in a timely manner.
Assist and work with ALL County departments to include volunteer fire departments on financial matters and reports.
Ensure the accuracy of all documents prior to issuing checks.
Prepare annual or fiscal year closeout reports for year-end audit.
Assist in reviewing and ensure accountability of the County payroll prior to the generation of the ACH payments & payroll deduction checks.
Will enter the data for the depreciation schedule, maintain, and review the master annual inventory and fixed assets reports.
Review checks after each County Commission meeting in order to be approved. May be required to attend County Commission meetings.
Maintain County purchasing cards. Must comply with the County’s Purchasing Card Policy and maintain Purchasing Card File. Issue cards to departments as needed. Review credit card statement for accuracy prior to posting to general ledger.
Must comply with County Personnel Policy and other Policies as approved by the Board of Commission.
Maintain grant files for financial accuracy, prepare, and submit reimbursement requests.
Generate various accounts payable and expense reports for departmental and Board of County Commissioners review and approval.
May be required to compile and submit 1099s to the IRS along with issuing 1099s to vendors.
Must be able to apply math skills in processing large volumes of data and have the ability to read and copy numbers accurately.
Will be required to assist with and/or perform duties of other departmental employees
May be required to work irregular hours, attend job related meetings, and perform all duties with minimal supervision.
Must be able to meet deadlines and work under pressure.
The duties of the Accounting Specialist are not limited to those set forth above. The employee will perform all duties as assigned by the supervisor consistent with expertise and ability.
Applicant must disclose real or perceived conflicts of interest and must abide by the Governmental Conduct Act
Perform other job related duties as assigned.

Minimum Qualifications

High School diploma or equivalent recognized certificate.
Minimum of two (2) two years work related experience in payroll, accounts payable, or purchasing.
Must have the ability to operate a computer, its software and general office equipment
Valid New Mexico State Driver’s License. Must have a good driving record to be insurable for liability purposes.
Proficient in the use of MS Office and financial management software.

Other Qualifications

Professional Requirements:

Successful completion of required training, including but not limited to Cardiopulmonary Resuscitation (CPR) within one year and Defensive Driving within six months from the date of hire.
Adhere to dress code, business casual dress is neat and clean.
Report to work on time and as scheduled.
Represent the County in a positive and professional manner at all times, including use of tact when working with a wide range of individuals, including the public, often under tense circumstances.
Comply with all County policies and procedures, and standards regarding ethical business practices in accordance with the Governmental Conduct Act.

Knowledge/Skills/Abilities:

Knowledge of and ability to apply the County Procurement Policy and the State Procurement Code, and other relevant rules and policies.
Must have the ability to comprehend and explain to others, the proper purchasing procedures, credit card processing procedures and guidelines.
Ability to maintain confidentiality of all personnel, financial, and other information.
Strong organizational and interpersonal skills.
Always use good judgment in determining work assignments.
Ability to determine appropriate course of action in more complex situations.
Ability to work independently, exercise creativity, be attentive to detail and maintain a positive attitude.
Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work.
Ability to complete work assignments accurately and in a timely manner.
Ability to communicate effectively, both orally and in writing.
Ability to handle difficult situations involving customers, staff, or others in a professional manner.

Conditions of Employment:

Following a conditional offer of employment, successfully complete background investigation, which may include, but is not limited to: criminal record search, driving record screening, reference check, and employment verification.
Must not have any felony convictions or convictions directly relating to the position.

Work Conditions/Description of Tools, Equipment, Work Aids Used, and Materials and/or Products Handled:

Office environment. Normally works 8-5 Monday-Friday.
Skill in modern office procedures, methods, and equipment including computers, computer applications such as word processing, spreadsheets, and statistical databases.

Benefits

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, life insurance, long-term disability, holidays, vacation, and sick leave. To learn more details, visit our benefits page, or see below.

COUNTY OF GRANT - EMPLOYEE BENEFITS

Health Insurance – Health insurance coverage is available to regular full-time employees. Enrollment must take place within thirty (30) days of employment. Insurance coverage becomes effective the first of the month following a full thirty (30) days of employment.

Type of Coverage – Paid by County	You Pay	County Pays - Monthly
Blue Cross Blue Shield EPO – Employee Only – Employee & Child – Employee & Spouse – Family	$0 $0 $0 $0	$1,001.98 $1,402.83 $2,257.20 $2,955.98
Delta Dental PPO – Employee Only – Employee & Child – Employee & Spouse – Family	$0 $0 $0 $0	$30.59 $73.22 $60.81 $118.00
Reliance Standard VSP Vision – Employee Only PPO – Employee & Child – Employee & Spouse – Family	$0 $0 $0 $0	$8.88 $15.44 $19.12 $25.68
$50,000 Life Insurance for Employee	$0	$9.75
$50,000 AD&D Insurance for Employee	$0	$1.75
Long-Term Disability Insurance 60% for Employee	$0	Varies
All Optional / Voluntary Benefits are paid by the Employee		$0

Retirement – All full-time employees participate in the Public Employees Retirement Association (PERA). As an employee, you will contribute a percentage of your salary towards your retirement. Grant County, also, contributes a percentage towards your retirement. Currently, for regular employees, Grant County contributes 20.4125% to the employees 3.03%. For law enforcement employees, Grant County contributes 35.1250% to the employees 4.8250%.

Paid Holidays – Regular, full-time employees are eligible for the thirteen (13) holidays designated by the County Commission. In addition, all regular, full-time, and part-time employees are entitled to one (1) Personal Day per year.

Vacation – Regular, full-time, and part-time employees are entitled to paid vacation. Full-time employees accrue vacation at the rate of five (5) hours per pay period for each two (2) weeks of service. In a calendar year, this equates to 16.25 days. Part-time employees accrue vacation on a prorated basis according to the number of hours worked per pay period.

Sick Leave – Regular, full-time, and part-time employees are entitled to paid sick leave. Full-time employees accrue sick leave at the rate of four (4) hours per pay period for each two (2) weeks of service. In a calendar year, this equates to 13 days. Part-time employees accrue sick leave on a prorated basis according to the number of hours worked per pay period.

Supplemental Questions

Do you have a NM Driver's License?

Which statement below best describes the highest level of education you have completed?

High school graduate, diploma or the equivalent (GED)
Associate degree
Bachelor's degree
Master's degree
Professional degree
Doctorate degree

Do you have at least two (2) years of experience in payroll, accounts payable, or purchasing?

The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.

Yes, I understand and agree
No, I do not agree

Required Question

Agency Information

Employer: Grant, County of (NM)
Address: PO Box 898

Silver City, New Mexico, 88062
Phone: 575-574-0050
Website: grantcountynm.gov

Accounting Specialist