Job Summary:

The Accounting clerk will perform assigned duties within accounts payable and receivable, and inventory functions.  

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Reviews accounts payable invoices, assigns vendor numbers and similar identifying data, and confirms correct accounting codes were used.
• Enters vendor information into accounting software system; verifies that invoice information is entered correctly and verifies vendor insurance coverages.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Issues payments to vendors as approved.
• Processes routine monthly payments as approved.
• Answers vendor questions by researching accounts.
• Prepares monthly inventory control reports.
• Performs other duties as assigned.

Required Skills/Abilities: 

• Must be reliable and extremely trustworthy. 
• Must be able to learn other accounting software systems. 
• Basic understanding of bookkeeping practices and procedures.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to follow verbal and written instructions.
• Proficient in Microsoft Office Suite including excel and similar software. 
• Experience with accounting software.

Education and Experience:

• High school diploma or equivalent required, with some bookkeeping coursework. Associate degree preferred.
• One year of related experience preferred.

Physical Requirements: 

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times