About the Department

Under the supervision of the Assistant Finance Director, the Accounting Specialist is a non-exempt position responsible for processing accounts payable, payroll, and maintaining financial records for the City. Duties include processing invoices; generating checks, electronic payments, and related reports; entering recurring journal entries; maintaining vendor records; and ensuring expenses are charged to the appropriate accounts. This position is also responsible for processing payroll and associated reports, balancing the cash drawer, and assisting the Utility Billing Department by answering phones and providing customer service. Work is performed under the general direction of the Assistant Finance Director and requires accuracy, attention to detail, confidentiality, and effective customer service skills.

Position Duties

Accounting Functions

Processes accounts payable functions including receiving, reviewing, coding, entering, and preparing invoices and payments while ensuring accuracy, proper account coding, and compliance with City policies and procedures.
Generates checks, electronic payments, recurring journal entries, vendor payment reports, and related financial reports in a timely manner.
Maintains vendor accounts and records, including collection of W-9 forms, preparation of 1099s and W-2s, resolution of invoice discrepancies, and communication with vendors and departments.
Processes payroll and related functions including ACH deposit files, federal tax deposits, benefit deductions, retirement contributions, insurance payments, wage garnishments, and required reporting.
Assists with balancing and reporting cash drawer activity and prepares accounts receivable invoices for special projects as assigned.
Maintains financial records, filing systems, databases, fuel logs, and supporting documentation for audit, reporting, and recordkeeping purposes.
Utilizes financial and office software to prepare correspondence, reports, spreadsheets, tables, and financial schedules.
Maintains inventory of office supplies, checks, forms, and related materials and coordinates purchases in accordance with department budgets.
Provides customer service by assisting the public, responding to inquiries, processing payments, and coordinating with departments, vendors, and other agencies as needed.
Maintains confidentiality of sensitive financial, payroll, personnel, and business information.
Assists with special projects, cross-training, and other related duties as assigned.

SECONDARY FUNCTIONS:

Assists with special projects and administrative assignments as requested.
Provides customer service by assisting customers with billing inquiries, processing payments, answering telephones, greeting visitors, and directing inquiries appropriately.
Communicates and coordinates with vendors, departments, employees, and the public to provide information, resolve issues, and explain policies and procedures as needed.
Provides cross-training and departmental support to ensure continuity of Finance Department operations.

Performs other related duties as assigned

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.

Minimum Qualifications

REQUIRED EDUCATION and/or EXPERIENCE:
Associate's degree or equivalent from two-year college or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience.
PREFERRED EDUCATION and/or EXPERIENCE:
Associate's degree or equivalent from two-year college or technical school; and one year related experience and/or training; or equivalent combination of education and experience.

Other Qualifications

PHYSICAL CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, eye and hand coordination, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. Duties are generally performed in an office setting with a controlled environment.

Benefits

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave.

100% employee coverage for Health Insurance
100% employee coverage for Dental Insurance
100% employee coverage for Life Insurance
70% family coverage for Health, Dental, & Life Insurance
Voluntary Life Insurance, Vision Insurance, and AFLAC policies available
Flexible Spending Accounts
Retirement benefits through LAGERS paid 100% by the City
2% match on all 457b deferred compensation contributions
Payroll deduction for Traditional & IRA investments
Sick Leave at 4 hours per pay period
Vacation Leave starting at 3.7 hours per pay period
12 paid holidays
Longevity Pay after 3 years of service
Wellness Plan – free use of fitness center, pool, and golf course

Agency Information

Employer: City of Maryville (MO)
Address: 415 N. Market Street

Maryville, Missouri, 64468
Phone: 660-562-8002
Website: http://www.maryville.org