Description of Position

The Accounting Specialist will support the company’s financial functions by managing daily payment activities. This role will also provide administrative support services within the framing division for the purpose of ensuring contractual compliance.

Job Duties & Responsibilities

Demonstrate basic working knowledge of general accounting procedures, bookkeeping, and data entry

Perform data entry of company expenses and general ledger and administrative expenses; Assist in maintaining the general ledger; Post transactions to the proper accounting period with accuracy and completeness

Review and process invoices for payment within established policies; Resolve invoice discrepancies promptly; Ensure payments are current by thoroughly monitoring accounts; Assist in month-end closing process

Prepare manual checks as and when required; Prepare batches for monthly reimbursements; Maintain IRS Accountable Plan Logs

Assist construction teams with pay applications, invoices, and reports; Foster positive working relationships and collaborate frequently with Construction Services team

Prepare and review subcontract and purchase order agreements in a timely manner; Assist in management of project’s critical action items to ensure continuous forward movement and daily focus

Demonstrate the ability and willingness to accurately perform a wide range of diverse administrative duties; Develop and demonstrate a thorough understanding of roles, standard operating procedures, and the importance of other business functions; Adjust appropriately to client and project demands to add value to support services

Demonstrate proficient computer and software skills, general use of accounting, contract/purchase order, and project management software systems; Ability to analyze data and apply critical thinking skills effectively; Demonstrate willingness to adapt to use of new technology solutions