About the Department
Position Summary
The CWC & WPBS Disbursements Account Specialist performs a variety of complex clerical and financial support duties as needed to expedite the processing of all CWC and Wyoming PBS accounts payable transactions, including processing payment requests, requisitions, and associated documents and working closely with vendors and college staff to ensure prompt and accurate payment. Processes all disbursements of all cash transactions for both CWC and WPBS.
Position Duties
Essential Duties and Responsibilities
1. Completes all cash disbursement operations for CWC & WPBS payables weekly.
a Includes processing all e-checks (direct deposit) and paper checks;
b Enters payment data into administrative system;
c Administer and resolve issues related to the implementation of the electronic payment request application;
d Processes credit memos, etc.;
e Reviews payment requests and invoices to validate documentation and approval;
f Reviews batches for payment; prints checks and related reports;
g Investigates and resolves issues related to invoice processing and payment requests.
2. Monthly payroll processing.
a Coordinates with payroll to run reports;
b Processes checks;
c Uploads payroll files to bank for Director of Finance review;
d Initiates wire to move funds for Director of Finance review.
3. Works with budget managers, department assistants and vendors to ensure prompt and accurate payment.
4. Submits prenotes to the bank weekly for operating and payroll accounts.
5. Responds to vendor and internal payment inquiries.
6. Processes accounts payable documents through document imaging system and files AP documents.
7. Prepares 1099 forms annually.
a Maintains vendor records throughout the year from W9 forms
b Analyzes AP accounts and determines which vendors meet criteria to receive a 1099.
c Sends to vendors and IRS in January.
8. Assists in maintenance of purchase card system, including reconciliation of expenses, review of statements, and processes monthly payment to Wells Fargo.
9. Creates and maintains bank templates for ACH (wire) transactions related to payroll and accounts payable.
10. Fixed Assets - Records and reports on acquisitions, disposals, and depreciation of all college and WPBS capital assets.
a Reviews purchases to determine whether items qualify as fixed assets and if so, whether or not they are to be capitalized. If they are to be capitalized, determine length of capitalization.
b Reviews capital project information to make determination on what should be capitalized.
c Assigns asset numbers, communicates with users to obtain asset information, and updates systems and spreadsheets. Updates or disposes of items as needed in Colleague.
11. Prepares financial reports for monthly board meetings
12. Prepares documentation and answer questions for auditors, as well as knowledge of best business practices and awareness of audit standards.
13. Performs related duties as required.
14. Backup of Director of Finance.
Minimum Qualifications
Position Specifications and Minimum Qualifications
Education
- Graduation from college with an associate degree from a regionally accredited institution of higher learning recognized by the US Department of Education in bookkeeping, accounting, general finance or related field.
- Four (4) years of responsible experience performing above or related duties.
- None.
- Equivalent combinations of education and experience from which comparable knowledge and abilities can be acquired may be considered on a case-by-case basis.
- Knowledge of current word processing, database, presentation, and spreadsheet applications, specifically Microsoft Office (Word & Excel) and Google applications (Gmail, Sheets & Docs).
- Knowledge of mathematics, accounting and bookkeeping practices, general fund accounting and use of general ledger accounts.
- Ability to use independent judgment and demonstrate initiative in identifying problems, proposing resolutions, and implementing solutions.
- Ability to organize, prioritize, handle and balance multiple demands at one-time, work with frequent interruptions, follow multiple projects concurrently through to completion with an attention to detail, perform duties and tasks with limited errors, and to meet deadlines.
- Skilled in account reconciliation, balancing and ability to perform mathematical calculations of varying complexity.
- Ability to communicate effectively, verbally and in writing and possess strong, effective interpersonal skills.
- Ability to maintain strict confidentiality related to sensitive administrative information and maintain high level of personal integrity.
- Ability to develop effective working relationships with executives, board members, supervisors, fellow employees, vendors, contractors, and the public.
- Skilled in the operation of a personal computer, calculator, ten-key by touch, and other standard office equipment.
- Ability to relate with a diverse population in a professional, helpful manner.
- Ability to work independently while supporting a team effort.
- Knowledge of general office maintenance and practices.
- Knowledge of filing systems (alpha and numeric), letter composition, grammar, spelling and punctuation.
- Knowledge and use of telephone etiquette and basic public relations.
- Knowledge of CWC policies, procedures and practices.
- Work is primarily performed under the general supervision of the Director of Finance.
- Reasonable accommodation will be extended to otherwise qualified individuals with a legally recognized disability.
- Standard office equipment, desktop and mobile computer hardware, general office technology.
- Tasks require variety of physical activities, which do not generally involve muscular strain, such as walking, standing, stooping, sitting, reaching and light lifting. Regular talking, hearing and seeing required in the normal course of performing the job. Common eye, hand, finger dexterity required to perform some essential functions. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving
- Incumbent of the position generally performs work in a typical office setting with appropriate climate controls.
- Reasonable accommodation will be extended to otherwise qualified individuals with a legally, recognized disability.
CWC is an Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans, and persons with disabilities.
If you have a disability and would like to request an accommodation to apply for a position, please call 307-855-2112 or email [email protected].
Benefits
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
Part-time employees who work an average of __ hours per week over the course of a year, receive benefits on a pro-rated basis.
To learn more details, visit our benefits page.
Agency Information
- Employer
- Central Wyoming College
- Address
-
2660 Peck Ave
Riverton, Wyoming, 82501
- Phone
- 3078552124
3078552112 - Website
-
WWW.CWC.EDU