JOB DESCRIPTION
Pay Range: $45,000 annually
Reporting to the Director of Finance, the Accounts Payable Specialist provides general administrative support for the Finance Department. The Specialist interacts with a diverse group of internal and external stakeholders including Department Directors, Executive Staff, Vendors, and others. The Specialist is responsible for ensuring timely payment of all amounts due by the organization, appropriate record keeping, along with administering the bi-weekly payroll cycle.
The essential job duties for this role include:
- Processes bi-weekly payroll including all administrative functions related to successful payroll completion.
- Processes check requests, ACH payment requests, preparation of checks and positive pays as needed.
- Processes Accounts Payable in accounting system including entering invoices with appropriate coding and grant allocations along with routing for approval.
- Processes drafts for Accounts Payable.
- Routes documents for appropriate signatures, processing, or approval.
- Checks Accounts Payable inbox as physical mail for invoices and inquiries to be processed and dealt with upon opening.
- Maintains vendor logs, enters and updates vendor profiles as needed.
- Completes monthly credit card reconciliations.
- Perform Accounts Payable month end closings, prepaids and accruals.
- Fields incoming calls from vendors, donors, and other outside parties and effectively routes them to the appropriate contacts.
- Provide friendly, upbeat customer service to various internal and external contacts.
- Assist with BGCSNV special events.
- Perform other duties as assigned.
Preferred Skills, Knowledge, and/or Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Associate degree in business, accounting, finance, or related field is preferred.
- Three years of experience performing accounting functions such as accounts payable accounts receivable, payroll, recording cash receipts, and vendor management.
- Ability to manage time/schedule appropriately to meet deadlines with time constraints and handle multiple demands simultaneously.
- Ability to work independently with little oversight regarding repetitive tasks.
- Ability to maintain confidentiality.
- Ability to interact professionally with the public, vendors and other professional staff.
- Able to work occasional irregular or extended hours
- Ability to logically plan and organize work to meet goals, objectives, and deadlines.
- Proficient in the use of Microsoft Office and related software platforms (Outlook, Word, Excel, etc).
- Working knowledge of use of common office equipment.
Driving Position: Must be at least 21 years of age, with valid Nevada driver’s license and good driving record. Use of a personal vehicle may be required and mileage is reimbursed.
Disclaimer: The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.