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Posted 2w ago

Accounts Payable Analyst - Western Headquarters - FT

@ Goodwill Industries of Michiana
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South Bend, Indiana, United States
$22/hrOnsiteFull Time
Responsibilities:processing invoices, managing payments, maintaining records
Requirements Summary:Associate degree in accounting (or 5+ years AP experience), 2+ years AP experience with associate; 10-key data entry, Microsoft Office and Microsoft Business Central proficiency, knowledge of GAAP for nonprofits, pass background/drug screen, valid driver's license and insurance.
Technical Tools Mentioned:Procurify, Microsoft Office, Microsoft Business Central
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Job Description

Job Objective:

To provide accurate financial, clerical, and administrative support including data entry to the Finance Department.  This position is responsible for all aspects of accounts payable, as well as general ledger journal entries, month end reconciliations, and filing/archiving of accounts payable data. This position reports to the Controller who evaluates performance annually.

In addition, knows and understands the Goodwill Mission: “Empower people to achieve their most abundant life”. Embodies our Company Core Values of: Relentless Pursuit of Excellence, Customer-First Mindset, Humble Confidence, Passion for Mission, and Do The Right Thing.

Essential Job Functions:

  • Receive and verify invoices and requisitions for goods and services, ensuring all transactions comply with established financial policies and procedures.
  • Processes invoices through Procurify Request System.
  • Accurately prepare and enter batches of invoices and documents into the accounting software for payment, ensuring correct distribution, avoidance of unnecessary taxes and late fees, proper invoice calculations, and necessary approvals before submitting payment.
  • Manage weekly and manual check runs, electronic payments, and online vendor payments. Securely upload positive pay files to banking sites, obtain necessary signatures, and promptly prepare vendor checks for mailing.
  • Accurately maintain, file, and store all accounts payable invoices and supporting documents according to the corporate retention policy and governmental regulations. Ensure easy access to information for compliance audits and manage archiving and destruction of documents as required.
  • Manage and distribute multi-state tax-exempt certificates to vendors as needed.
  • Set up, update, and maintain vendor information, including contacting vendors to establish new accounts as approved.
  • Send W-9 requests and enter required information for 1099 reporting. Accurately prepare and file 1099s for year-end reporting by the due dates.
  • Prepare and distribute the Year-End Expense Report timely and required sub-schedules for auditors.
  • Provide training to designated backups to ensure coverage of the Accounts Payable Analyst role during absences.
  • Maintain an up-to-date manual of Standard Operating Procedures for the Accounts Payable Analyst position.
  • Other duties as assigned by supervisor.