TITLE:                          ACCOUNTS PAYABLE CLERK

QUALIFICATIONS:        High School diploma.

                                       Equivalent combinations of education and training considered.

                                      1-3 years of experience in an administrative/clerical position.

                                      Supplemental specialized accounting/bookkeeping courses desired.

REPORTS TO:              ASSISTANT SUPERINTENDENT FOR BUSINESS AND FINANCE

JOB GOAL:                 Responsible for assisting in the administration of the district's affairs to provide the maximum educational services for the financial resources available.

Performance Responsibilities:

• Processes invoices/purchase orders; checks accuracy of calculations, transportation, account codes, vendor name and remittance address; 
• Balance credit card statements and process payments to the appropriate department or building; 
• Coordinates and maintains a complete and systematic set of data files (paper invoices & electronic invoices attached to requisitions in Skyward software) pertaining to financial transactions of the district per board policy and relevant state law;
•  Responsible for tracing errors and recording adjustments to corrections in charges or credits posted to incorrect accounts and coordinates adjusting entries with district bookkeeper;
• Prepares checks and/or ACH transfers for account payable bills;
• Reconciles all outstanding checks indicated on district bookkeeper's monthly report;
•   Generates various reports necessary for the financial business of the district;
•    Prepares for and maintains bi-weekly check runs; payroll check entries; old invoice follow-ups;
• Maintains the mail and copy machines; charges postage/copy amounts to appropriate accounts;
• Coordinates with Purchasing Department on open PO list, including review after each board meeting;
• Provides assistance to payroll, bookkeeping, and purchasing;
• Maintains District vendor list in Skyward, collects W-9 information, and annually prepares 1099's;
• Coordinates with Public School Fund treasurer all invoices and purchase orders related to PSF-funded purchases;
•    Performs other related duties as assigned.

TERMS OF EMPLOYMENT: Twelve month (260/261 days) Classified position with salary and hours to be  established by the Board of Education.

EVALUATION:                        Performance will be evaluated annually in accordance with the provisions  established by the Board of Education.

SALARY RANGE:                $16.00 - $20.00/hr

This job description has been reviewed in accordance with the Factor Evaluation System and the Americans with Disabilities Act.