We are seeking a detail-oriented and organized Accounts Payable/Data Entry/Administrative Assistant to join our finance team. This position plays a crucial role in ensuring accurate and timely processing of invoices, maintaining financial records, and providing administrative support to the Controller and the finance department. The ideal candidate will have strong attention to detail, excellent organizational skills, and a willingness to learn.
Description
Key Responsibilities:
- Accounts Payable Management:
- Review and process invoices received from vendors and ensure accuracy and completeness.
- Verify expenses and payment requests against purchase orders and receipts.
- Prepare and process payment runs, including checks, ACH transfers, and other payment methods.
- Reconcile vendor statements and follow up on any discrepancies.
- Data Entry:
- Enter financial transactions and data into the accounting system accurately and promptly.
- Maintain organized records of all accounts payable documents and financial transactions.
- Assist in the preparation of monthly financial reports by providing relevant data.
- Administrative Support:
- Provide general administrative support to the Controller, including scheduling meetings and managing correspondence.
- Assist in the preparation of financial reports, budgets, and forecasts as needed.
- Manage filing systems and ensure that documentation is kept up to date and organized.
- Respond to internal and external inquiries regarding financial transactions.
- Collaboration:
- Work closely with other departments to resolve any discrepancies or issues related to accounts payable.
- Assist in the year-end audit process by providing necessary documentation and support.
- Compliance and Best Practices:
- Ensure compliance with company policies and procedures, as well as relevant regulations.
- Identify opportunities for process improvements and efficiencies in the accounts payable workflow.
Qualifications:
- High school diploma or equivalent; an associate's degree in finance, accounting, or a related field is preferred.
- Previous experience in accounts payable, data entry, or administrative support is highly desirable.
- Proficient in Microsoft Office Suite, particularly Excel; experience with accounting software (e.g., QuickBooks, Sage) is a plus.
- Strong attention to detail and accuracy in data entry and financial transactions.
- Excellent organizational skills and the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team in a fast-paced environment.
About the Company
Selectric, LLC began operations in 2014 when owner/operator Gabriel Aho moved to Beaufort, SC after 27 years of owning and running an electrical contracting company in New Hampshire. When the opportunity to move to Beaufort presented itself, Gabriel jumped on it, seeing it as a chance to teach his sons his trade while making an impact by providing a high level of service to a new set of clients.
His experience and versatility make Selectric the best choice for any new electrical project, whether it’s a residential or a commercial job.
Why choose Selectric?
Selectric is dedicated to providing their clients with the best service possible. This is accomplished by adhering to a few basic tenets:
We will be on time. If for any reason there is a delay, you will be notified well in advance.
We offer fair prices. We don’t price gouge or add in anything unnecessary and we offer ideas and solutions to help you stay within your budget.
We do what we say we’re going to do. A job isn’t finished until you are satisfied, and we will make sure to follow through on our promises.
We can take on projects that other companies can’t handle. With experience in everything from basic ceiling fan installation to repairing commercial machinery, we can handle it all.