Job Title: Accounts Payable Manager

Location: Brooklyn Park, MN

Reports to: Corporate Controller

Compensation Range: $75,000 - $90,000 annually

Benefits: Comprehensive package including medical, dental, vision, 401(k) with company match, paid time off

About Ceres Environmental Operations

Ceres Environmental Operations (CEO) is a leader in crisis management, rapid response, and disaster recovery, committed to rebuilding stronger, safer communities. We specialize in emergency response, environmental services, planning, and consulting, including debris removal, blue roofs, logistics, debris management, demolition, recycling, forest management, and coastal and marine restoration. As a licensed general contractor, we offer unparalleled expertise to restore stability where it’s needed most.

Driven by Purpose, Powered by People

At CEO, we believe you’re more than just an employee; you’re part of a team with a purpose and a meaningful mission. Every team member plays a vital role in restoring hope, helping communities recover and rebuild.

We value initiative, respect diversity, and give our people the freedom to lead. We offer competitive pay, travel opportunities, and a culture built on resilience and teamwork. If you show up with compassion, share the commitment, react with urgency, and deliver solutions, you’ll fit right in. We don’t just respond to challenges; we rise to them.

What We Are Looking For

A strong communicator and detail-oriented individual to work in accounting department processing vendor invoices for payment, including management of at least one direct report. Someone to organize and prioritize work to ensure the department functions are performed accurately and timely, high level of commitment to internal and external customer satisfaction and someone focused on leading process improvement initiatives.

What You Will Do

Use thorough knowledge of accounts payable, client/matter and other accounting areas and problem-solving techniques in order to answer questions concerning invoices or check requests asked by attorneys, secretaries and others.

Use knowledge of all accounts payable-related reports in order to run them as needed and be able to assist staff when they are required to run reports. Answer questions regarding reports, as needed. Use independent judgment to generate reports, as requested.

Enter invoices while paying particular attention to departmental, job and task coding.

Match vendor invoices with purchase orders in the ERP system, ensuring accurate payments are being made. Work with the purchasing dept. to determine the proper course of action in the event of discrepancies.

Attach PO’s and verify match to invoices.

Perform electronic filing and document storage.

Reconciliation of AP detail to vendor statements and the General Ledger.

Research and resolve vendor discrepancies

Regularly review aging and verify vendor accounts

Process payment for rental cars, legal invoices, cell phones company wide, utility bills for all sites, loan payments – maintain loan payment schedules and pay on time, apartment rental or office space leases, land use and payments to the landowner

Verify through Controller that funds are available for weekly check printing

Responsible for reviewing all foreign and domestic wires

Reconcile all wires for various companies for month end closing

On a regular basis, process check runs to ensure payment terms are met and available discounts are taken

Assist others in monthly closings and job cost reporting.

Provide audit support

Filing and mail handling

Receive 1099 contracts and set up for payment.

Forward invoices from affiliated companies to appropriate team member for payment

Receive and process several hundred invoices per month

Other duties as assigned.

Required Qualifications

2-year accounting degree or 3+ years related experience in accounts payable

Possess general accounting skills, including: understanding important of G/L account coding, chart of accounts, and sales and use taxes.

Strong multi-tasking and attention to detail is required

Preferred Qualifications

Construction and job costing experience preferred

Experience with Excel including pivot takes

Knowledge of Vista

Excellent communication, analytical, and problem-solving skills are necessary

Great Attitude

What to Expect

You’ll spend most of your day managing a steady flow of invoices making sure they’re coded correctly, matched to purchase orders, and entered accurately into the system. Attention to detail is critical, because small mistakes can affect financial reporting or delay payments.

Expect to regularly communicate with internal teams (like attorneys, purchasing, and accounting) and external vendors to resolve discrepancies, answer questions, and keep payments moving. Some issues will be straightforward; others will require digging into records, reconciling accounts, and using your judgment to figure out what went wrong.

You’ll also run and interpret reports, help with month-end closing tasks, and ensure vendor accounts and aging balances stay clean and up to date. There’s a mix of routine work (invoice processing, check runs, filing) and problem-solving (fixing mismatches, handling wire transfers, supporting audits).

Because you’ll likely oversee at least one person, part of your role will involve prioritizing workloads, keeping things on schedule, and identifying ways to improve processes. The pace can be fast—especially around closing periods or payment deadlines—and occasional late hours may be expected. Success in this role comes from staying organized, communicating clearly, and catching issues before they become bigger problems.

Physical Requirements and Environment

Ceres provides reasonable accommodations to qualified individuals with disabilities and to applicants with sincerely held religious beliefs, as required by law. The physical requirements listed below reflect the essential functions of this role. If you need accommodation to perform these functions, please inform us during the application process.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms.

The employee is occasionally required to walk and talk or hear

The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

Work environment consists of moderate noise typical of an office setting such as computers, printers, phone, and light customer traffic

Commitment to following safety standards and protocols.

Why Join CEO?

At CEO, you won’t just have a job, you’ll have a mission. Your work will directly impact the speed and strength of community recovery after disasters.

We offer:

A collaborative, mission-driven culture.

Opportunities for professional growth and advancement.

The chance to make a lasting difference for communities across the U.S.

Ceres Environmental Operations is proud to be an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration without regard to age, race, color, sex, sexual orientation, gender identity or expression, national origin, religion, disability, pregnancy, genetic information, protected veteran status, or any other status protected by applicable law.

Work Authorization

Applicants must be authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Ceres does not sponsor employment‑based visas for this position unless stated otherwise.

E-Verify: We comply with Federal law by verifying employment eligibility.