POSITION SUMMARY

The Accounts Payable position performs receptionist duties and ensures the efficient and processing vendor invoices, reconciling vendor accounts, and ensuring compliance with internal policy and Uniform Guidance.

ESSENTIAL RESPONSIBILITIES:

• Receptionist duties such as running errands, picking up mail, answering door, and answering phones


• Processing invoices daily with time efficiency and accuracy


• Process all invoices with their correct coding following chart of accounts and grant budgets


• Reconcile vendor statements with our Accounting system for any discrepancies.


• Deposit Client and Insurance checks through our remote deposit system to the bank


• Open mail daily and delegate the flow of mail


• Maintain accurate vendor files and proper filing for Audit standards


• Assist with scanning of documentation needing for month’s end billing


• Back up with entering invoicing for the Financial Assistants


• File and organize all Accounts Payable documentation in a manner that supports audit readiness and transparency


• Assist in resolving discrepancies with invoices, and coordinating with Finance