About the Department

SUMMARY

Supports financial operations of the college by performing moderately complex accounting work, including preparing, analyzing, maintaining, and reviewing financial records and reports, and classifying, posting, balancing, reconciling, and summarizing financial transactions. Responsible for the processing of payables weekly for State, Institutional, and County funds and by vouchering of all invoices for payment, producing checks, mailing checks, reconciling purchase orders, and maintaining accounts payable file records with accuracy. Maintains travel and vehicle records for the college. Acts as accountant for all WIOA funds. Perform general duties that support the Controller and performs the following duties.

Position Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Maintains purchase orders and invoices for input into the accounts payable system, reviewing items for accuracy and compliance.

Inputs requests for check payment and other reimbursements.

Prints checks on a weekly basis or more frequently as needed.

Records positive pays and core banks checks printed.

Researches past due items and other inconsistencies and reports to supervisor to determine how to proceed.

Prepares daily deposit for state, institutional, and county accounts.

Reconcile deposits against cashier close-outs.

Responsible for all required WIOA reconciliations, monthly and annually.

Assign proper general ledger code to invoices for WIOA in an accurate and timely manner.

Assist WIOA Program Director with preparation of annual budgets and modifications for the WIOA projects.

Process month end sales and use tax submission to the North Carolina Department of Revenue. As well as other annual accounts payable related tax filings (1099s, etc.)

Prepare reports as required by supervisor, state auditors, community college system, federal agencies, and office of the state controller.

Reviews all incoming Requests for Travel for accuracy and ensures proper signatures and approvals are in place.

Reviews all incoming Requests for Travel Reimbursement for accuracy and ensures proper signatures and approvals are in place.

Schedules maintenance of college vehicles, and insures registration, inspection, and renewals are current.

Prepares monthly reimbursement reports for college vehicle use, to include local and state travel.

Cross-train with other processes within the Business Office and has the ability to fill in as directed by the Controller while maintaining compliance with EAGLE.

Attends training and conferences as necessary to remain current as determined by the Controller; actively participates in staff development workshops, staff meetings, and serves on various college committees as assigned.

Maintain a professional and positive relationship with students, faculty, staff, and outside constituents.

Performs other duties as assigned.

SECONDARY FUNCTIONS: The following are other duties performed.

Serves as backup for Payroll.

SUPERVISORY RESPONSIBILITIES – None

Minimum Qualifications

QUALIFICATIONS - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
Associate’s Degree from an accredited two-year college or university and three to five years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS
Ability to read, analyze, and interpret professional journals. Ability to write reports and correspondence. Ability to effectively present information and respond to questions from students or other faculty groups or trustees. Ability to speak Spanish preferred.

CERTIFICATES, LICENSES, REGISTRATIONS – None required.

LANGUAGE SKILLS
Ability to read, analyze, and interpret professional journals. Ability to write reports and correspondence. Ability to effectively present information and respond to questions from students or other faculty groups or trustees. Ability to speak Spanish preferred.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

COMPUTER SKILLS
To perform this job successfully, an individual should have knowledge of accounting software.

PHYSICAL DEMANDS - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.

WORK ENVIRONMENT - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is in a normal office environment.

Benefits

State Retirement:

Coverage is through the Teachers' and State Employees' Retirement System
Coverage begins with date of full-time employment

Medical Insurance:

Coverage through the North Carolina State Health Plan

Coverage effective the first of the month after 30 days of employment

Optional Benefits
Dental Plan:

Employee-paid benefit
Coverage for dependents available

Vision Plan:

Employee-paid benefit
Coverage for dependents available

Holidays:
Eligibility begins with first day of full-time employment
Twelve (12) days per year to be announced by the President

Sick Leave:

Faculty earn 6 hours per month – 72 hours per year
Staff earn 8 hours per month – 96 hours per year

Annual Leave: (Staff positions only)

Accrual rates depend on years of service and accrued monthly

Supplemental Questions

Do you have an associate's degree from an accredited two-year college or university, and three to five years related experience and/or training, or equivalent combination of education and experience?

Required Question

Agency Information

Employer: Bladen Community College
Address: PO Box 266

Dublin, North Carolina, 28332
Phone: 910-879-5556

910-879-5614
Website: http://www.bladencc.edu