POSITION SUMMARY:
IMA is seeking a detailed oriented Accounts Receivable /Cash Application Accountant. This role is ideal for someone with 5+ years of AR and cash application experience who is highly proficient in Excel, comfortable with large datasets and willing to learn. This role is very active and is responsible for the tracking and collecting payments owed to the company, maintaining accurate records and ensuring timely invoicing. Other activities include generating & distributing invoices, verifying sales orders and contracts, monitoring customer accounts for overdue payments, processing payments, and reconciling the accounts receivable ledger.
This position works with staff members to ensure continuity, accuracy and timely monthly financial reporting. Ensures that internal accounting controls reflect organization policy, industry practices and accepted procedures are followed.
Key Responsibilities:
- Oversees all AR transactions and ensures the correct recording of transactions with the business (Invoices, payments, etc.)
- Reconcile AR as necessary & ensure Aged AR and all AR accounts are documented –
- Maintain control of the AR subledger by working with the Member Services (MS) to post unapplied payments & research unapplied or “on account” payments
- Review open and aged balances to ensure payments have been applied and correct balances are represented
- Monthly reconcile all AR accounts and provide subledger support
- Book AR transactions as necessary if system issues arise and ensure transactions are correctly recorded the ledger
- Investigate all inquiries of nonpayment/outstanding balances (application errors, payment searches, etc.) and prove that they are correct
- Make any necessary collection efforts with MS team. Identify and process refunds, write-offs, or transfers to balance accounts. Document all communications and resolutions and follow up with MS on outstanding items on a weekly basis.
- Process incoming payments into batches in compliance with financial policies.
- Create invoices as necessary, for example royalty and contribution payments.
- Assist the finance team with other close and reconciliation related activities.
- Resolve AR issues with the business or external parties
- Run daily reports for all banking and credit card platforms.
- Filling out vendor forms.
Knowledge, Skills, Abilities, and other Requirements:
- 5+ years accounts receivable and billing experience
- Previous customer services and collections experience in a credit card environment
- College degree preferred
- Excellent communication and organization skills
- Great attention to detail
- Proficiency with Microsoft Office, particularly Excel
- Experience with ERP’s EX: Business Central or Great Plains