The Admin Assistant provides administrative and operational support for the day-to-day management of a condominium community. This role serves as a key point of contact for residents, board members, vendors, and contractors while ensuring compliance with condominium policies, maintaining records, coordinating maintenance activities, and supporting financial and administrative processes.

Key Responsibilities:

• Maintain condominium records, files, and correspondence.
  
• Prepare meeting agendas, notices, minutes, and board packages.
  
• Manage incoming calls, emails, and resident inquiries.
  
• Assist with drafting newsletters, notices, and community communications.
  
• Maintain owner and resident databases.
  
• Respond to resident questions and concerns in a professional and timely manner.
  
• Process move-in/move-out requests and related documentation.
  
• Track and follow up on resident complaints and service requests.
  
• Educate residents regarding condominium rules, policies, and procedures.
  
• Coordinate maintenance requests and monitor work completion.
  
• Schedule and communicate vendor and contractor services.
  
• Conduct routine property inspections and document observations.
  
• Assist with emergency response coordination when necessary.
  
• Process invoices and prepare documents for payment approval.
  
• Assist with budget preparation and financial reporting.
  
• Track condominium fees, special assessments, and collections as directed.
  
• Maintain financial records and supporting documentation.
  
• Ensure compliance with condominium bylaws, rules, and regulations.
  
• Support board elections, annual meetings, and governance activities.
  
• Maintain records required by applicable condominium legislation.
  
• Assist with obtaining insurance certificates, permits, and regulatory documentation.