DESCRIPTION

PROMOTIONAL OPPORTUNITY

Only Current City of Santa Barbara Employees are Eligible to Apply 

Administrative Analyst I: $101,241.92 - $123,059.56 Annually

Administrative Analyst II: $115,835.20 - $140,798.84 Annually

WATER RESOURCES DEPARTMENT

The Water Resources Department plays an instrumental role in keeping this City flowing. Whether it's ensuring the treatment and distribution of drinking water or collection and treatment of the Community’s wastewater, the Water Resources Department provides a vital service to the City of Santa Barbara. Our team works everyday supporting public health, environmental stewardship, and providing essential services the Community depends on.

THE POSITION

The City of Santa Barbara Water Resources Department is seeking a motivated Administrative Analyst to join our Administration Division. In this role, you’ll sit at the center of the Department’s financial operations, supporting five core areas: Water Supply and Services, Water Treatment and Distribution, Wastewater Collection and Treatment, Administration, and Special Projects. Under the guidance of the Water Resources Business Manager, you’ll take on meaningful work that keeps the Department running smoothly and supports essential services citywide. 

The successful candidate will provide a wide variety of highly responsible professional, analytical, administrative, and organizational duties. This could include:

• Assisting with utility rate development, analysis, and implementation.
• Supporting budget development, revenue projections, and financial reporting, including debt coverage reports and annual disclosure statements.
• Preparing loan applications and disbursement requests for major capital projects.
• Developing a grant pursuit strategy, preparing grant applications, and reviewing grant reports and disbursement requests. 
• Tackling complex, cross-divisional projects and participating in the development and implementation of operational and administrative programs, especially related to financial management of Water Resources Department programs. 
• Preparing and presenting reports to management, boards, committees, and City Council. 

The ideal candidate is adaptable, communicative, and comfortable navigating complex assignments with professionalism and initiative.

Distinguishing Characteristics

Incumbents of this professional series perform increasingly difficult and complex administrative analysis tasks, conduct management studies, and coordinate projects. A distinguishing characteristic between the I and II is a combination of the scope, significance, and independence of the work performed and the level at which they are performing.

To view complete job description, click the following links:
Administrative Analyst I
Administrative Analyst II

EMPLOYMENT STANDARDS

As specified in the Administrative Analyst II class specification:

Knowledge of: 

• Principles, practices, and techniques of budgeting.
• Applicable federal, state, and local laws and regulations related to water resources management and rate setting.
• Research, analysis, and reporting methods, techniques, and procedures.
• Principles and procedures of project management.
• Principles, practices and techniques of research and analysis.
• Contract administration and grant administration practices.
• Report writing.

Ability to:

• Perform administrative and analytical support duties for an assigned department.
• Understand the organization and operation of the assigned department and outside agencies.
• Interpret and apply administrative and departmental policies and procedures.
• Research, analyze, and evaluate programs, policies, and procedures.
• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
• Prepare clear and concise reports.
• Work independently in the absence of supervision.
• Independently prepare correspondence and memoranda.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Work effectively as part of a team.
• Use personal computers, including word processing, spreadsheet, database, and presentation applications.
• Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following:
  • Sitting for extended periods of time
  • Operating assigned equipment
• Maintain effective audio-visual discrimination and perception needed for:
  • Making observations
  • Communicating with others
  • Reading and writing
  • Operating assigned equipment

EXPERIENCE AND TRAINING GUIDELINES

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Administrative Analyst I:

• Experience: One year of responsible administrative and analytical experience preferably within a local government environment.

• Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration or a related field.

Administrative Analyst II:

• Experience: Two years of responsible administrative and analytical experience preferably within a local government environment.

• Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration or a related field.

SELECTION PROCESS

It is important that your application and supplemental questionnaire show all the relevant education, training, and experience you possess which qualifies you for this position. All applications and supplemental questionnaires will be reviewed and the most qualified candidates will be invited to continue in the selection process. Be sure to be thorough in your responses. Statements such as “See application”, “Extensive Experience”, or "See Resume" are not an acceptable substitute for a completed application and supplemental questionnaire. 

The selection process may consist of an application screening, written exam, computer skills exam and/or an oral interview. The successful candidate's employment history will be thoroughly evaluated prior to appointment.

There is currently one (1) vacancy within the Water Resources Department.

Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email and spam regularly throughout the recruitment process. You may also log into your governmentjobs.com account to view these emails.

CITY APPLICATION AND RESPONSES TO THE SUPPLEMENTAL QUESTIONNAIRE MUST BE RECEIVED BY 5:30 PM ON JULY 3, 2026. 

The City of Santa Barbara is an Equal Opportunity Employer, and we encourage all persons to apply.

Equal Employment Opportunity (EEO)

The City of Santa Barbara is committed to creating a diverse environment and is proud to be an EEO employer. All qualified applicants will receive consideration for employment without regard to race, sex, or other factors. We believe in fostering an inclusive work environment where employees feel valued, respected and empowered. 

Disaster Services Assignments

As public employees, we play an enhanced role in the event of a disaster or other emergency in our community.  You will be registered as a disaster services worker, and you will be issued a disaster services identification card. In the event of a disaster or other emergency, make sure that your family is safe and secure first, then report to your assigned emergency location. Hourly employees generally do not receive disaster services assignments. 

Benefits

THE SALARY RANGE consists of five steps, each representing an increase of approximately five percent.  STEP INCREASES, through the top salary step, are tied to job performance with annual performance reviews.  Employees receive annual performance reviews.

THE FOLLOWING BENEFITS may vary and are subject to collective bargaining:

Note: Part-time employees receive pro-rated benefits, e.g., 50%, 60%, etc. 

• The City is a member of the Coastal Housing Partnership, which offers home loan assistance and rental reductions.
• A standard 9/80 schedule is observed, with most offices closed every other Friday.  
• Flexwork/Telecommuting is available.
• Bilingual pay may be available at a rate of $64 / pay period.
• Vacation is accrued at 96 hours / year, increasing with City service.
• Personal leave (32 hours) is provided each July 1st at the start of the fiscal year (pro-rated the first year).
• Sick leave is accrued at the rate of 96 hours / year.
• Holidays: 12 holidays are observed / year. Paid holiday time is awarded at the employee’s applicable schedule, i.e., 9/80, 4/10, etc.
• Retirement: The City does not participate in Social Security.
  • PERS Miscellaneous Formula: "Classic" members: 2.7% @ 55; City contributes 12.03% and employee contributes 8% of salary. "New" members: 2% @ 62; City contributes employee 12.03% and employee contributes 7.75% of salary.  
• Insurance including medical, dental and vision benefits are available under a group plan. Click here for the benefits rate sheet: General Unit Rate Sheet.
• Cafeteria 125 Plan: Employees who opt-out of the group insurance coverage or who select employee only coverage may be eligible for a cash pay-out of up to $362.38 / month.
• Life and AD&D Insurance: City-paid term life insurance and accidental death and dismemberment ($50,000 each) are provided.
• Employee Assistance Program: A City-paid EAP is available for employees and members of their household.
• Long-term Disability Insurance is provided.
• State Disability Insurance (SDI) and Paid Family Leave (PFL) is provided. Employee pays 1.1% of salary. For 2025, the anticipated SDI/PFL rate is 1.2% of salary.
• Deferred Compensation Savings Plans (457) are available to employees through a deferred compensation program.
• Uniforms will be provided by the City to those employees required to wear a uniform.
• Employee must pay an amount equal to 1.45% of salary toward Medicare. An equal amount is paid by the City.

Revised 12/1/2024

Supplemental Questions

01

The following Supplemental Questionnaire is part of the examination for this position and will be used in determining your qualifications. In order to receive every consideration in the selection process, you must complete all questions with concise but detailed answers and provide all requested information. Responses such as "See Resume" or "See Application" will result in your application not being considered. By continuing in the recruitment process, you are certifying that all information provided in the Supplemental Questionnaire is true to the best of your knowledge. If you are selected to continue in the recruitment process, your qualifications may be evaluated through employment verification, reference checks, written/skill assessment, and oral examinations. Select "Yes" to reflect that you have read and understand this statement.

• Yes
• No

02

Describe a project where you were the person primarily responsible for collecting, compiling, and analyzing information from various sources on specialized topics. Describe the reports prepared to present and interpret data, and how this information was used to identify alternatives and make recommendations.

03

Describe any relevant experience you have with financial analyses including revenue projections, budget development, financial reports, trend analysis, etc. Please include any experience related to water or wastewater utility management.

04

Describe your project management experience. Discuss an example where you were the lead person coordinating with multiple team members.

05

Describe your experience with developing a grant pursuit strategy, as well as grant writing experience and reconciliation. Discuss a grant that received funding and one that was denied. Why do you think the results turned out as they did?

Required Question

Agency Information

Employer

City of Santa Barbara

Address

735 Anacapa Street

P.O. Box 1990






Santa Barbara, California, 93102-1990

Phone

(805) 564-5316

Website

http://www.santabarbaraca.gov