THE POSITION

Join the Department of Environmental Protection as an Administrative Assistant 1 and help drive projects that protect Pennsylvania's land and water! This position gives you an opportunity to work with dedicated professionals who rely on your organization and follow-through. Your efforts will support decisions that guide environmental stewardship across the state. Embark on a rewarding career and seize this chance to make a difference!

DESCRIPTION OF WORK

This position provides essential administrative and operational support that helps the Bureau of Abandoned Mine Reclamation function efficiently. You will assist with financial tracking, contract coordination, record management, and other key processes. As an Administrative Assistant 1, you will perform the following duties:

Financial Tracking: Review open commitments, evaluate analysis reports, and assist in maintaining funding sources across multiple programs
Grant and Trust Fund Support: Monitor trust fund activity, track income and expenses, and prepare summary information for program leadership
Contract Coordination: Review contract needs and existing contracts, prepare procurement documents, support emergency contracting, and help monitor contractor compliance
Record Management: Track retention deadlines, coordinate updates to retention schedules, ensure proper e-filing, and respond to Right-to-Know requests
Technology and Inventory Oversight: Maintain computer inventories, assign equipment to staff, and coordinate necessary service requests

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

Full-time employment
Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
The headquarters location for this position will be based on the selected candidate. The two location options are as follows:
- Cambria District Office - 286 Industrial Park Road, Ebensburg, PA 15931
- Wilkes-Barre District Office - 2 Public Square, Wilkes-Barre, PA 18701
Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Other Requirements:

You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
You must be able to perform essential job functions.

This position is subject to the provisions of a collective bargaining agreement or memorandum of understanding.

You must be eligible for selection in accordance with merit system employment regulations.

Recruitment Methods:

Applicants must meet one of the following methods to be considered for this vacancy:
- Promotion Without Exam
- Reassignment (Only current civil service employees in the same agency who hold the same or similar job title, with the same maximum salary, within the same occupational group or where there is a logical career movement, will qualify for reassignment.)
  - Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and
  - (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher.
- Transfer (Only current civil service employees who hold the same job title will qualify for transfer to another agency.)
  - Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and
  - (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher.
- Voluntary Demotion
- Reinstatement (Former civil service employees may only be reinstated to the job title from which they resigned. Current civil service employees are not eligible through reinstatement.)

Promotion Without Examination (PWOE):

Class Restrictions for Promotion Without Examination Only - You must have or have held regular civil service status in one of the following classifications:
- Clerical Assistant 3
- Clerical Supervisor 1
- Clerk 3 (Local Government)
- Clerk Stenographer 3 (Local Government)
- Clerk Typist 3 (Local Government)
- Fiscal Assistant
- Human Resource Assistant 1
- Legal Assistant 1
- Medical Records Assistant
- Secretarial Supervisor 1 (Local Government)
Employees who previously held regular civil service status in the job title of the position being filled are also eligible for promotion without examination.
The promotion without examination requirements are issued in accordance with merit system employment regulations.
Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher.
Applicants must have a minimum of one year in the next lower classes by the posting closing date with no break in service.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Telecommunications Relay Service (TRS):

711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Benefits

Learn more about our Total Rewards by watching this short video!

See the total value of your benefits package by exploring our benefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

Supplemental Questions

How much college coursework have you completed?

If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting and clicking the Evaluation Services Link.

You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

120 credits or more
90 but less than 120 credits
60 but less than 90 credits
30 but less than 60 credits
Less than 30 credits
None

How many years of full-time paraprofessional level or higher experience do you possess?

4 years or more
3 years to less than 4 years
2 years to less than 3 years
1 year to less than 2 years
Less than 1 year
None

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

If you are applying under the reassignment recruitment option and this job title is different than your current job title, please explain why you believe this is a logical career movement.

Required Question

Agency Information

Employer: Commonwealth of Pennsylvania
Address: 613 North Street

Harrisburg, Pennsylvania, 17120
Website: http://www.employment.pa.gov