About the Department

Trident Technical College's Division of Nursing is seeking Administrative Assistants to provide a wide range of complex and responsible administrative support services to full-time faculty and staff, as well as adjunct instructors. This position will receive visitors to the office and incoming phone calls, provide accurate, pertinent program information and make appropriate referrals.

Responsibilities also include, but are not limited to:

Analyzing, compiling, maintaining, revising, and inputting data to prepare class schedules on all campuses and remote instructional sites, integrating multiple factors, including cross-listing, faculty loads, and differing delivery modes and terms.
Proactively ensuring data integrity and effectively troubleshooting system errors with minimum outside assistance.
Preparing and completing adjunct contract information, orientation and training, check-ins, and check-outs, interpreting and applying appropriate internal, State, and Federal policies and procedures.
Planning and coordinating registration, advising, and drop/add for the Division.
Maintaining and monitoring office budgets; researching and correcting discrepancies; posting expenditures, including the State Credit Card.
Managing division-wide office supplies inventory, training, and effective utilization of all office equipment by Division managers, faculty, and staff.
Ensuring all office equipment remains in working order and proactively initiating repairs, replacements, and associated emergency budget requests as needed.

Providing direct support for Dean and Department Heads in maintaining student and personnel records, including travel requests and reimbursement, load and productivity reports, and confidential documents.

Position Duties

This position requires a high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be submitted for the related work experience. Preferred candidate will have a bachelor’s degree and one (1) year of related work experience, OR an associate degree and three (3) years of related work experience, OR a high school diploma and five (5) years of work experience.

Minimum Qualifications

The ideal candidate will have advanced computer skills and advanced knowledge of software, including Microsoft Office. Knowing institutional guidelines for completing and submitting necessary contracts and supporting documentation is a plus. Demonstrated self-direction, leadership, cooperation, and initiative are essential. Administrative experience working with academic deans, department heads, coordinators, and faculty in higher education is highly desirable. Excellent organizational skills to run effective and efficient office operation is also essential. Excellent verbal and writing skills. The ability to work with diverse customers and staff and initiate and follow through with monthly reports and office management projects. Must have troubleshooting and problem-solving skills and work well in a team environment with limited supervision. Candidate will work within institutional policies and guidelines, managing multiple priorities while exercising sound judgment and discretion.

Benefits

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

Supplemental Questions

TTC: Please note that applicants are required to submit transcripts (Unofficial transcripts are acceptable)to be considered for this position. Applications submitted without transcripts will be considered incomplete and not accepted. Have you attached a copy of your transcripts?

Unofficial transcripts may be attached, mailed to (Human Resources, PO Box 118067 Charleston, SC 29423), or faxed 843.574.6682 to the Human Resources Office.

Yes
No
Current TTC employee/Transcripts are on File

TTC: Are you currently employed with Trident Technical College?

Yes: Full-Time Faculty
Yes: Full-Time Staff
Yes: Part-time Adjunct Faculty
Yes: Part-time Staff
Yes: Other
No: Not currently employed with TTC

TTC: Applicants must complete the SC State Jobs Employment Application online. Resumes are NOT reviewed for qualifications.

A resume may be attached, but not substituted for completing salary and work history or education and reference sections of the employment application.

Incomplete applications will not be accepted.

Is your application complete and reflects the minimum qualifications?

Choose the one that best describes your level of proficiency with Microsoft Office.

a. Novice level (I am new or never worked with Microsoft Office)
b. Basic level
c. Intermediate level
d. Expert level
e. Advanced level

Describe your customer service philosophy? What has been your biggest challenge?

Required Question

Agency Information

Employer: State of South Carolina
Agency: Trident Technical College
Address: P.O. Box 118067, HR-C

Charleston, South Carolina, 29423-8067
Phone: 843-574-6201