Position Summary:

The Administrative Assistant provides general administrative and clerical support to the Program Director and staff of the state to which they are assigned. Essential Job Functions include those listed below.

Essential Job Functions:

• Provides general administrative and clerical support to program leadership, including scheduling appointments, handling incoming and outgoing communications and correspondence, report generation, etc;
• Collaborates with the Program Director regarding accreditation, personnel records compliance, onboarding and orientations, etc.;
• Assists the Program Director with administrative duties, such as scheduling interviews, processing paperwork, etc.;
• Coordinate scheduling as requested for meetings and events with internal and external participants;
• Track business-related expenses and develop/file expense reports;
• Assist with billing/invoicing as required;
• Record and maintain minutes of all staff and leadership team meetings;
• Assists other employees in preparing for on-site and off-site functions;
• Assists other employees to ensure timely completion of program requirements;
• Assists in the ordering of office supplies and equipment;
• Works harmoniously and cooperatively with the Regional Accountant, Regional HR Representative, COO, and other Foundation parties as required;
• Embraces and embodies the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation;
• Performs any other duties as assigned.