Administrative Assistant

First State Insurance Agency Company Info

First State Insurance Agency is a subsidiary of First State Bancshares. This means we have a whole family of support and a large backing. We are a growing insurance and financial services organization serving most states across the nation. Our home office is in Farmington, MO with numerous locations throughout Missouri.

Make a Positive Impact

We are looking for an Administrative Assistant focused on building relationships through amazing service and communication skills. Must have a passion for creating a top-notch employee experience for the accounting staff. The key to this position is a strong working relationship with all team members of First State Insurance Agency. 

Responsibilities in Accordance with Our Corporate Values

The Administrative Assistant will serve as a leader in the organization. They will be responsible for providing a variety of administrative support to employees and FSIA management.

Professionalism

• Scan and file carrier contracts and forms such as W-9, EFT, etc, once completed.
• Assist with onboarding of new employees or carriers by facilitating carrier licensing.
• Handle bank deposits for region and submit documentation to FSIA Accounting Department.

Accountability

• Process daily download for agency.
• Create and distribute various policy reports to FSIA staff.
• Review daily inbox reports received from Agency Revolution.

Initiative

• Complete monthly bank reconciliations for agency bank accounts.
• Send bank statements to the designated employee at each branch.
• Assist with the maintenance of agency data in management systems (merging clients when needed, global changes, updating personnel change requests).

Adaptability

• Assist with E&O update requests.
• Attend any agency meetings as directed by management.
• Other job duties as assigned by management.

What You Can Expect

• Competitive pay and benefits package - with variable compensation program based on team performance
• 401(k) with generous employer match benefit
• Helpful, qualified, and available leadership
• A caring, stable work environment

Qualifications

• Exceptional written/verbal communication skills
• Proficient with Microsoft Office
• Punctual with a strong attendance history. 
• High School Diploma
• 2 years’ experience industry specific preferred (not required)
• Must attend educational opportunities to stay abreast of changes that impact the agency’s systems or processes.