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Posted 10h ago

Administrative Assistant (Airport)

@ City of Tyler
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Tyler, Texas, United States
$18/hrOnsiteFull Time
Responsibilities:answering calls, managing records, preparing reports
Requirements Summary:Associate's degree or equivalent, 1+ year clerical experience, valid Texas Class C driver’s license, complete Trusted Agent certification, pass 10-year criminal history check, proficiency with Adobe Acrobat, FoxIt Phantom PDF, Microsoft Office, Excel, and PowerPoint.
Technical Tools Mentioned:Adobe Acrobat, FoxIt Phantom PDF, Microsoft Office, Microsoft Excel, Microsoft PowerPoint
Job Description

About the Department

Provide administrative support for Airport Staff. Provide support and direction to staff members and citizens.
 

Position Duties

  1. Answer and route incoming calls, greet visitors both internal and external
  2. Open, sort and route incoming mail
  3. Prepare payroll and personnel forms
  4. Accounts Payable, Accounts Receivable, Petty cash
  5. Enter all receipt batches in appropriate software and prepare bank deposits
  6. Manage security badge control, airfield gate card control, building access control, and parking tag records along with other Trusted Agent responsibilities
  7. Manage office supplies & janitorial supplies
  8. Perform airport tours
  9. Manage reservations of conference room  
  10. Prepare agenda for Airport Advisory Board, take minutes and prepare agenda packets for board members – give update on airport activity 
  11. Gather information to develop and monitor airport activity and statistical reports on a monthly, quarterly, and annual basis
  12. Record Retention Officer
  13. Process Helicopter permits

OTHER JOB FUNCTIONS:

  1. Assist in maintaining and preparing tenant leases and contracts 
  2. Assist in preparing Airport Advisory Board communications, Half Cent Sales Tax Board and City Council communications
  3. Assist with maintaining airport website
  4. Assist with preparation of annual budget
  5. Assist with managing cash receipts from parking system
  6. Performs other related duties as assigned. 

SKILLS, KNOWLEDGE AND ABILITIES:

  1. Must be able to complete the Trusted Agent certification within 60 days of employment
  2. Must be able to pass a 10-year criminal history check (per FAA guidelines)
  3. Must possess extensive knowledge of administrative duties and be able to handle a variety of interruptions while continuing to follow through with project or routine assignment.
    1. Must have a comprehensive knowledge of modern office methods, practices, and procedures
    2. Must have experience and extensive knowledge of Adobe Acrobat, FoxIt Phantom PDF, Office, Microsoft Excel, and Microsoft PowerPoint
  4. Must be able to prioritize and move from one project to another as needed.
  5. Must be able to work independently
  6. Must be able to properly handle confidential information
  7. Must have the ability to establish and maintain effective working relationships with others and the ability to exercise independent judgment and make sound decisions
  8. Must be able to sit 7 hours daily; twist 2 hours daily; stand 1 hour daily; bend, stoop, turn and walk 30 minutes daily; lift carry, push and pull up to 10 lbs 15 minutes daily

Minimum Qualifications

Education and Experience: 

  • Must possess Associate’s Degree or other related two-year vocational certificate
  • One year of clerical or secretarial experience, prefer three years. 
  • Must have a valid Texas Class “C” driver’s license
Will accept an equivalent combination of training (two years’ experience for each year of education in addition to required experience)

Other Qualifications

It is the policy of the City to recruit, employ and to provide compensation, promotion, and other conditions of employment without regard to race, color, religion, sex, age, national origin, disability, genetic information or status as a Vietnam era or special disabled veteran, recently separated veteran, and other protected veteran.  The City affirms that employment decisions shall be made only on the basis of a person's ability to perform the essential functions of the job. This position does require presence in the office to perform the essential functions of the job. The City shall continually review its employment practices and personnel procedures and take positive steps to assure that equality of employment opportunity in the City of Tyler, Texas is a fact as well as an ideal.

 

The City of Tyler will accept two (2) years of relevant experience in place of each one (1) year of higher education required within the minimum qualifications. Any required experience listed is in addition to experience counted in place of education and cannot be applied toward both an education substitution and an experience requirement.

 

The City of Tyler supports a policy of a drug and alcohol free workplace.  All candidates are subject to pre-employment testing, which may include, but is not limited to, Drug and Alcohol Screenings, Work Fitness Evaluation, Criminal Background Check, and Consumer Report/Credit Check.

 

Benefits



The City of Tyler believes in putting people first. We are passionate, proactive, and purposeful in our mission to serve our community and make a positive difference in the lives of our neighbors. 

The City of Tyler offers the following benefits: 

  • Full range of benefits including Health/Teledoc, Dental, Vision, Disability, and $10K of Life Insurance at no cost to the employee
  • 2:1 match in our TMRS Retirement Plan 
  • 11 paid holidays 
  • Generous paid time off 
  • Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA) 
  • Supplemental life insurance 
  • Short Term Disability 
  • Award-winning Infants at Work Program 
  • Employee Assistance Program 
  • Tuition reimbursement 
  • Ongoing professional development 

We are proud to provide you and your family with valuable and significant benefits at affordable rates. Any full-time employee regularly scheduled to work 40 hours or more per week or any part-time employee with a work schedule of 30 hours or more per week is eligible to enroll for insurance coverage. 


Supplemental Questions







01
In the questions that follow, you will be asked for information about your education and work history. Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application. Please be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all of the information requested in these supplemental questions will deem your application "incomplete", so please be thorough in answering the questions. Please indicate whether or not you accept these terms by checking the appropriate box below.

  • Yes
  • No



02
Do you have an Associate's Degree or other related two-year vocational certificate?

  • Yes
  • No



03
Do you have over one year of clerical or secretarial experience?

  • Yes
  • No



04
If you answered "Yes" to the previous question, please provide details on how and where you obtained the experience and the total number of years of experience. Please note that information provided here will need to be verifiable via the Employment History section of your application.




    05
    Do you have a valid Texas Class "C" Driver's License with a clear driving record?

    • Yes
    • No



    06
    Are you able to pass a 10 year criminal history check?

    • Yes
    • No



    Required Question



    Agency Information

    Employer
    City of Tyler
    Address

    212 N. Bonner Ave.








    City of Tyler, Texas, 75702
    Phone
    9035332050


    903-531-1100
    Website

    http://www.cityoftyler.org/