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Posted 2w ago

Administrative Assistant

@ Archdiocese of Milwaukee
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St. Francis, Wisconsin, United States
OnsiteFull Time
Responsibilities:providing support, managing calendar, managing finances
Requirements Summary:High school diploma or equivalent (Associate preferred). Proficient in Microsoft Office, strong written/verbal communication, organizational and time-management skills, ability to handle confidential information, and experience with financial records; 5 years administrative experience preferred.
Technical Tools Mentioned:Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint
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Job Description
 

Administrative Assistant-Vicar for Clergy Office

Location: St. Francis, WI 53235

We have a great opportunity for you to use your administrative skills and love of the Catholic Church to serve in our Vicar for Clergy Office.  We have a new Vicar for Clergy starting with us!

Key Responsibilities

  • Provide administrative support to the Office of the Vicar for Clergy, organizing and maintaining the office and serving as a key point of contact for inquiries and visitors. 
  • Scheduling and calendar management, communication support, document preparation, and meeting and event preparation.
  • Handling highly confidential information 
  • Develop procedures to meet all Vicar's needs in a timely way
  • Ensures that the office space and equipment are operational and in order
  • Keeps files and records current
  • Serve as a resource for Clergy staff and related offices
  • Manage Financial records and transactions
  • Provide administrative assistance support to the Vicar for Senior Priest Office
  • Manage financial records and transactions
  • Prepare, proofread, and edit correspondence, reports, and presentations
  • Assist with data entry and maintain databases.
  • Order and manage office supplies and equipment.
  • Support other team members with administrative tasks as needed
  • Handle incoming and outgoing mail and packages.
  • Maintain a clean and organized office environment.
  • Research information for the quarterly clergy newsletter

Qualifications

  • High school diploma or equivalent; Associate degree preferred.
  • Five years of experience as an administrative assistant or in a related role preferred
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Excellent written and verbal communication skills
  • Strong organizational and time management abilities
  • Excellent time management with the ability to remain calm and tactful
  • Ability to multitask and prioritize tasks effectively
  • Attention to detail and problem-solving skills
  • Professional and friendly demeanor
Compensation and Benefits:
 
The position is a full-time (40 hours per week) hourly position working in-person at the Archdiocese of Milwaukee Pastoral Center. The Archdiocese of Milwaukee provides a full scope of employment benefits, including medica, dental, vision, flextime, Catholic school tuition assistance for children of employees, 403b, and a pension program. 

How to Apply

Please send your resume to [email protected]