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Posted 2w ago

Administrative Assistant

@ Bowman and Brooke
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Troy, Michigan, United States
OnsiteFull Time
Responsibilities:managing mail, supporting attorneys, scheduling meetings
Requirements Summary:High school or equivalent; previous customer service required; strong Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe skills; excellent written/oral communication, typing accuracy, organization, and ability to multi‑task under pressure.
Technical Tools Mentioned:Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Adobe, Microsoft Teams, Zoom
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Job Description

Bowman and Brooke LLP is a national product liability boutique law firm with more than 200 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and consumer products in high exposure, technically intricate lawsuits and mass torts throughout all 50 states. We have surpassed our 1,000th trial milestone, affirming our rank as one of the foremost product liability trial firms in the country.

This Administrative Assistant position is required to be onsite full time at our Troy, MI location and will provide support to the office delivering superior service to internal customers (including support staff and attorneys) and external clients and vendors. This position performs various duties to aid in ensuring an efficient and productive office that acts within compliance of specific Firm and office policies, workflow and procedures. This role will also support administrative needs for partners, legal administrative assistants, the office administrator, front desk duties and other legal support staff as needed.

Responsibilities:  

General Services

  • Coordinate off-site duplicating projects 
  • Manage incoming and outgoing mail, FedEx and UPS shipments
  • Perform backup for interoffice scheduled routing of mail 
  • Manage facsimile transmissions, incoming and outgoing 
  • Arrange shipping/receiving services (i.e. courier service) 
  • Provide receptionist / front desk support, including answering main phone line

Responsibilities:  

Administrative

  • Prepare expense reports for attorneys, paralegals and administrative staff
  • Make travel arrangements (hotel, air, car, conference room) for attorneys, paralegals, and others as needed
  • Filing and document management organization and support
  • Assist in preparation of PowerPoint, Excel or other presentations 
  • Provide backup support to legal administrative assistants in the following areas
    • Arrange for catering, meal reservations and menu planning support for department, partner, client or other meetings
    • Word processing and database support
    • Spreadsheet (Excel or otherwise) creation, modification or manipulating
    • Email management
    • Schedule meetings and conference calls using Teams or Zoom as needed
    • Keep conference rooms organized and stocked
  • Share best practices with other team members within the Firm
  • Participate in Legal Administrative Assistant meetings, support staff team meetings and training sessions
  • Stay up to date on office workflow, procedures and new technology
  • Assist team members with priorities and recognize that all work is Bowman and Brooke work, not individual work
  • Promote mutual respect and open and honest communication with all employees and Partners
  • Perform special projects and tasks as assigned