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Posted 14h ago

Administrative Assistant

@ Brown Harris Stevens
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Southampton, New York, United States
OnsiteFull Time
Responsibilities:liaising agents, preparing packages, managing mailings
Requirements Summary:2-3 years administrative support experience required (real estate experience desirable). Proficiency with Microsoft Office (Word, Excel, Access, PowerPoint, Outlook), PDF converters, and Real Plus. Strong communication, confidentiality, and organizational skills; Associates/Bachelor's preferred.
Technical Tools Mentioned:Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, PDF Converter, Microsoft Outlook, Real Plus
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Job Description
  • Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.
  • Accurately prepare and copy board packages as instructed by Agents.
  • Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
  • Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries.
  • Run daily listings search for Agents and email to all daily, by 9:00am.
  • Order/track business cards and name plates for all Agents.
  • Coordinate and track all advertising loans between Agents and Marketing.
  • Process mail, and create the mailing tracker to be sent to Marketing
  • Proof read all deliverables, communications, etc.
  • Ensure consistency and standards are met on all work products.
  • Maintains the Agent mailbox directory.
  • As needed, format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity.
  • Provide back-up administrative support as needed.
  • Assist with special projects as needed.


Hours are Sun-Thurs 9.30am-5pm

Requirements

  • Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required.
  • Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, PDF Converter, and Outlook.
  • Ability to learn and demonstrate excellent working knowledge of Real Plus.
  • Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization.
  • Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines.
  • Associates or Bachelor’s degree preferred
  • 2 years or more of real estate or related industry experience highly desirable.
  • 2-3 years of administrative support experience required, preferably in Real Estate or Sales environment.

Benefits

This is a Full-time position and eligible to participate in all of the Company's benefit after meeting it's eligibility period.


Salary is commensurate with experience.

Brown Harris Stevens Residential Sales, LLC and all of it's affiliates are an Equal Opportunity Employer.