HiringCafe
Posted 1w ago

Administrative Assistant

@ Earned
View All Jobs
Woburn, Massachusetts, United States
$28-$30/hrOnsiteFull Time
Responsibilities:supporting e-filing, contacting clients, organizing documents
Requirements Summary:High school diploma, 2+ years administrative experience in confidential environments, 2+ years Excel, proficiency with Microsoft Office, frequent phone/client communication, strong attention to detail and document management skills.
Technical Tools Mentioned:Microsoft Outlook, Microsoft Word, Microsoft Excel
Save
Mark Applied
Hide Job
Report & Hide
Job Description

Compensation Transparency

Hourly Range: $28.00 - $30.00

At Earned, we are committed to fair and transparent compensation. Base salary is market-driven and determined at the time of offer based on benchmarks such as role-specific market data, company stage, and factors such as internal equity, relevant experience, interview performance, location, and level.

 

 

Job Summary 

We are seeking a dependable and detail-oriented Administrative Assistant to support our tax operations team. This role is essential to the successful execution of tax season activities, including e-filing support, client communication, document management, and scheduling. The ideal candidate is experienced working with confidential information, managing high volumes of documents, and supporting multiple accountants in a fast-paced, deadline-driven environment. 

 

Key Responsibilities 

  • Support the e-filing of federal and state tax returns.
  • Contact clients to follow up on missing information, signatures, and e-file authorizations.
  • Responsible for handling incoming client calls, answering questions, and assisting them with navigating our portal.
  • Download, track, and organize all e-file authorization forms.
  • Assist with outbound client calls and document retrieval.
  • Scan, upload, and organize tax-related documents post–tax season.
  • Maintain accurate and well-organized digital filing systems.
  • Coordinate and schedule client calls and appointments for a team of accountants.
  • Office calendar support and schedule/order office lunches.
  • Provide administrative support during peak tax season and throughout the year.
  • Participate in off-season training to support more complex tax administrative tasks. 

 

Key Requirements 

  • High school diploma or equivalent required
  • 2–5 years of administrative experience in a professional confidential environment
  • 2+ years of Excel skills, including data entry and spreadsheet management
  • Proficiency with Microsoft Office (Outlook, Word, Excel)
  • Experience handling confidential and sensitive information
  • Comfortable with frequent phone work and direct client communication
  • Strong attention to detail and organizational skills 

 

Preferred Requirements 

  • Experience in a tax, accounting, or law firm environment
  • Familiarity with tax software, e-filing platforms, or document management systems 

Benefits 

  • An attractive total compensation package
  • Employer-sponsored health insurance (medical, dental, vision)
  • 401k + 5% match 

Earned is committed to offering equal employment opportunity in all employment practices and employment decisions are based on an individual’s job qualifications and abilities. Earned prohibits discrimination based on race, creed, color, religion, national origin, ancestry, sex, gender (including gender identity, gender expression and being transgender), sexual orientation, marital status, registered domestic partner status, citizenship status, age, military and veteran status, medical condition, genetic information, political affiliation, disability, medical condition, or any other basis protected by federal, state, or local law or ordinance or regulation. Earned also prohibits discrimination based on the perception that anyone has any of these characteristics or is associated with a person who has or is perceived as having any of those characteristics. All such discrimination is unlawful.