About the Department

Incumbents provide advanced and comprehensive administrative support for an assigned AVC.

Position Duties

• Collect, prepare, reconcile, review, verify, and/or maintain comprehensive information, data, documents, and records; ensure information accuracy and compliance with applicable standards, policies, and procedures
• Prepare and review budget requests; monitor budget spending, accounts, or bills; monitor fund availability; and provide status updates to departments
• Prepare, edit, proofread, review, print, process, maintain, and/or submit correspondence, reports, records, certificates, forms, letters, pay sheets, training schedules, contracts, payroll, and other general and financial documents; ensure information accuracy and compliance with applicable laws, standards, policies, and procedures; review documents for accuracy before giving to VP to sign.
• Work may also include performing quantitative data analysis when necessary
• Process, monitor, review, and/or reconcile invoices, accounts, check requests, invoices, purchase orders, reimbursements, deposits, receipts, and IT or other tickets or requests; contact personnel/ departments/agencies via phone or email to collect payment dues, or facilitate assigned operations
• Schedule and coordinate appointments, reservations, meetings, workshops, trainings, or other events/activities; sets up conference calls and zoom meetings; create presentations; maintain calendars; prepare meeting agendas; transcribe meeting minutes; set up rooms/lab facilities; maintain a parking lot list of those assigned to park in the reserved lots; and coordinate with program participants and other relevant individuals
• Plan and implement events, to include preparing promotional and other materials; managing enrollment processes; coordinating with event participants, vendors, media, and other parties; and performing other operations related to planning and organizing events/orientations/programs
• Maintain and update departmental systems or databases; update websites and social media accounts, maintain their accuracy; and provide technical support, including training end-users on system operation, and troubleshooting basic technical issues
• Perform customer service duties to include providing program/department information, referrals, or other services to students, staff, and other visitors; greeting and directing visitors, students, or staff to appropriate personnel/departments; and answering telephones
• Coordinate and collaborate with internal and/or external personnel, departments, and agencies, when necessary, to communicate information, serve as a liaison, provide assistance or information, represent the AVC, maintain effective working relations, and facilitate events and departmental operations
• Perform office management duties to include maintaining inventory; ordering supplies; and sorting and distributing mail
• Perform other duties as assigned

Minimum Qualifications

Minimum Qualifications:

• Associates degree*
• Two (2) years of experience in clerical/administrative support or related area

• Bachelor's degree preferred

• Knowledge of modern office procedures, methods, and equipment
• Knowledge of applicable Federal, State, and college laws, policies, standards, and regulations
• Knowledge of filing and recordkeeping practices
• Knowledge of computers and related software applications
• Knowledge of event planning and organization principles
• Knowledge of customer service principles
• Knowledge of filing principles and practices
• Knowledge of English language, grammar, and punctuation
• Knowledge of budget principles
• Skilled in using a computer and related software applications
• Skilled in utilizing modern office equipment
• Skilled in providing customer service
• Skilled in proofreading and editing documents
• Skilled in preparing reports and forms
• Skilled in typing correspondence, memos, and/or other related information
• Skilled in planning and organizing events
• Skilled in maintaining confidentiality
• Skilled in assembling and organizing data and information
• Skilled in monitoring a budget
• Skilled in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information

Other Qualifications

EEO Statement:
Metropolitan Community College is an Equal Employment Opportunity employer that prohibits discrimination or harassment of any person based on race, color, religion, sex, sexual orientation, gender identity, age, birth, ancestry, national origin, or disability. EOE/M/F/Vets/Disabled 

Accommodations: 
MCC is committed to the full inclusion of all qualified individuals. As part of this commitment, MCC will ensure that persons with disabilities are provided with reasonable accommodations in all aspects of employment, including the application process. To request an accommodation and/or a copy of the Americans with Disabilities Act applicant procedures, please contact the Office of Human Resources.

Benefits

We offer a complete benefits package including:

• Health care (medical, dental and vision)
• Flexible Spending Account and Health Savings Account
• Employee Assistance Program
• Retirement including deferred compensation plans
• Life insurance including long-term and short-term disability
• Paid time off (holidays, vacation, and sick leave)
• Professional development
• And much more!

To learn more details, visit our benefits summary page.

Supplemental Questions

01

Which statement below best describes the highest level of education you have completed?

• High school graduate, diploma or the equivalent (GED)
• Associate degree
• Bachelor's degree
• Master's degree
• Doctorate degree

02

How many years of clerical/administrative support or related area experience do you have?

• No experience
• Less than 1 year of experience
• 1 year but less than 2 years of experience
• 2 years but less than 3 years experience
• 3 or more years of experience

Required Question

Agency Information

Employer

Metropolitan Community College

Address

3217 Broadway Blvd

Suite 100






Kansas City, Missouri, 64111

Phone

(816) 604-1234 (option 2)

Website

https://www.mcckc.edu/