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Posted 2w ago

Administrative Assistant - Finance - FT

@ Babcock Center
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West Columbia, South Carolina, United States
OnsiteFull Time
Responsibilities:creating requisitions, preparing reconciliations, handling data
Requirements Summary:High school diploma/GED required (associates or bachelors preferred). Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, internet, telephone and general clerical duties. 1-2 years supporting finance/accounting preferred; familiarity with reconciliations, purchasing and payroll cycles. Must work 40 hours/week and extended hours as needed.
Technical Tools Mentioned:Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint
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Job Description

General Purpose:

This role will support the Babcock Center Finance Department.

 

The Administrative Assistant for the Finance Department provides administrative support to the finance management team. Functions include but are not limited to; preparation of bank reconciliations for consumer’s personal needs and cross-training in selected finance duties.

 

Job Duties-Finance:

  • Creates requisitions as needed for finance department.
  • Records meeting minutes as needed for internal meetings.
  • Retrieves information and support for journal entries, requisitions, and purchase orders. 
  • Assist with the filing of payroll, accounting, grant, contractual, and other financial information.
  • Assist management/directors with administrative functions, calendar management, and communications.
  • Review documents and presentations to ensure that documents and presentations are free of spelling and other grammatical errors.
  • Assist Accountants with year-end and other related tax filings.
  • Acts as liaison for Finance Department, when needed, to other supporting departments for the company.
  • Prepares credit card account reconciliations
  • Assist Personal Needs Accountant with preparation of consumers’ bank account reconciliations.
  • Contributes to team by participating in cross training for various positions to provide consistency in services and processes in the absence of finance staff members.
  • Actively participate in the implementation of financial processes within the Finance Department.
  • Identifying opportunities for efficiency and improvements in processes, systems, and reporting through independent investigation and research.

 

 

 

Job Duties-General:

  • Handles administrative functions including responding to phone calls, typing, scanning, scheduling, counting, ordering supplies, and handling mail.
  • Handles data entry and input functions into spreadsheets and software systems as needed.
  • Purchase supplies and vendor services (including printing services) in accordance with Babcock Center's Procurement Policy.
  • Backup the front desk/receptionist as needed.
  • Assists with company fundraisers and activities.
  • Other duties as assigned.