Job Summary:

The Administrative Assistant supports daily operations by managing work orders, purchase orders, inventory processes, and production documentation. This role ensures smooth communication between sales, production, and shipping while maintaining accurate records and material availability.

Essential Job Duties:

The Administrative Assistant is responsible for, but not limited to:

Create and manage Work Orders (WO’s) based on incoming sales orders
Print and distribute work orders and production paperwork upon order release
Route production paperwork appropriately to shipping or production staff based on order requirements
Coordinate work orders linked to designated team members, ensuring material availability before release
Receive and process Purchase Orders (PO’s) for incoming merchandise
Create purchase orders for required materials and supplies
Manage and adjust work orders for specialized products (e.g., windscreen orders)
Print and organize production instructions (such as wall panel instructions) for internal use
Monitor and order office supplies as needed (e.g., through Office Depot)
Receive and process stock work orders into inventory
Review and correct labor tickets, including missed punch-outs
Track material availability and ensure sufficient inventory to meet production needs
Scan and maintain shipping documentation for records
Manage backorders by updating orders and coordinating with production timelines
Investigate and correct material discrepancies (overages/shortages) on work orders
Create and manage Inventory Batch Transfers (IBTs) to ensure proper material allocation

Administrative Assistant Qualifications/Skills:

Strong organizational and multitasking skills
High attention to detail and accuracy
Experience with Resource Planning systems, inventory management, or production scheduling preferred
Ability to communicate effectively across departments
Basic computer skills (Microsoft Office, data entry, order systems)
Previous experience in manufacturing or production environment is a plus

Monday through Friday 7:00am to 3:45pm