Position Summary The Receptionist / Administrative Assistant is the first point of contact for visitors, employees, and business partners. This role provides front-office support while assisting multiple departments with administrative tasks in a fast-paced utility construction environment. The ideal candidate is organized, professional, and able to juggle priorities while supporting both office staff and field operations.

Key Responsibilities

• Greet visitors, vendors, and employees in a professional and friendly manner
• Answer and route incoming phone calls and emails
• Maintain a clean, organized, and welcoming reception area
• Coordinate visitor access, meeting rooms, and basic office logistics
• Provide administrative support to operations, HR, accounting, and management teams
• Assist with data entry, filing, scanning, and document organization
• Prepare correspondence, reports, and basic spreadsheets as needed
• Track and distribute incoming and outgoing mail and packages
• Help manage office supplies, uniforms, PPE, and equipment tracking
• Coordinate calendars, meetings, and travel arrangements

Qualifications

• High school diploma or equivalent (associate degree preferred)
• 1–3 years of experience in a receptionist or administrative support role
• Experience in construction, utilities, or field-based industries preferred
• Strong communication and customer service skills
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Ability to multitask, prioritize, and work independently