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Posted 2w ago

Administrative Assistant for Lifelong Learning

@ Hillsdale College
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Hillsdale, Michigan, United States
OnsiteFull Time
Responsibilities:managing office, processing payments, coordinating events
Requirements Summary:Associate degree or equivalent, skilled in Microsoft Word/Excel/Outlook and CRM, strong data entry, communication, proofreading, organizational skills, ability to manage office during supervisor absence and perform occasional lifting.
Technical Tools Mentioned:Microsoft Word, Microsoft Excel, Microsoft Outlook, CRM
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Job Description
Job Summary
Duties and responsibilities include performing all assigned tasks necessary to assist the Director of Lifelong Learning in developing and executing various events. These duties include but are not limited to: communicating with donors (from potential to major), managing the office in the supervisor’s absence, registering guests for events and processing payments, compiling event materials, assisting at various events, and maintaining event /donor records.
 
Essential Job Functions
  1. Manage the office in the Director’s absence. This involves a great deal of decision-making.
  2. Assist with all programming aspects for Hillsdale Hostels, Freedom Forums, Somers Seminars, and Gift & Estate Planning Symposiums.
  3. Assist with miscellaneous other events as needed.
  4. Manage event records in CRM.
  5. Assist with research of potential event venues and excursion sites.
  6. Answer telephone – toll-free line, direct line, and Director’s (when absent).
  7. Interact with donors/potential donors, and effectively answer questions.
  8. Process event payments.
  9. Coordinate attendee information with IA aide/event assistant (for proper registration and name tags).
  10. Assist with and attend events as required, including setting up and running registration tables as needed.
  11. Reconcile MasterCard account.
  12. Process daily mail.
  13. Proofread invitations, etc.
  14. Handle miscellaneous correspondences, travel vouchers, and miscellaneous shipping requests.
  15. Maintain and reconcile guest lists from various events.
  16. Coordinate shuttles and other transportation needs for program guests.
  17. Coordinate and compile lecture materials.
  18. Compile and arrange shipping of materials for events.
  19. Order, compile, and distribute/ship summer Hostel ‘Mad $’ orders.
  20. Maintain departmental inventory in storage building, supply closet, and paper products.
  21. Data entry and scanning as needed.