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Posted 2w ago

Administrative Assistant

@ George Mason University
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Fairfax, Virginia, United States
OnsitePart Time
Responsibilities:providing support, coordinating hiring, maintaining databases
Requirements Summary:Provides administrative support to department leadership; requires strong communication, proficiency with Microsoft applications (Teams, Outlook, Excel), ability to multitask, and familiarity with Banner and related university systems.
Technical Tools Mentioned:Banner, MicroStrategy, Requesting Tracking System, e-Works, 25Live, Microsoft Excel, Microsoft Outlook, Microsoft Teams
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Job Description

Department: College of Science


Classification: GMU Worker


Job Category: Part-Time / Hourly Wage


Job Type: Part-Time


Work Schedule: 25-29 hours per week and flexible shifts will be available


Location: Fairfax, VA


Workplace Type: On Site Required


Sponsorship Eligibility: Not eligible for visa sponsorship


Salary: Salary commensurate with education and experience


Criminal Background Check: Yes






About the Position:


The Department of Atmospheric, Oceanic and Earth Sciences seeks an Administrative Assistant to provide general administrative support to the Department Chair, Associate Chair, COLA Director and Faculty and serve as a backup for the Fiscal and HR Analyst.


The Administrative Assistant will work 25-29 hours per week and flexible shifts will be available






Responsibilities:



  • Develops and maintains effective customer service processes for front desk/reception area;

  • Provides support for candidate searches and staff on-boarding process;

  • In coordination with OIPS and COS assists in the process for J-1 visas, H1B and other immigration requirements for Department Faculty and visitors;

  • Enters Employee Personnel Action Forms (EPAFs) into Banner in a timely, accurate manner and track records to verify correct payment to employees;

  • Coordinates the hiring process for wage employees by following University guidelines;

  • Coordinates the administrative process for affiliates and graduate faculty; processing contracts, tracking renewals, and providing necessary onboarding information to affiliates and graduate faculty;

  • Prepares and submit journal vouchers to move costs to appropriate accounts;

  • Tracking/collecting materials and updating a variety of databases and lists;

  • Maintains working knowledge of university programs, processes and procedures including but not limited to Banner, MicroStrategy, Requesting Tracking System, e-Works, 25Live, Excel, Outlook and purchasing and accounts payable;

  • Works with Fiscal Services, Human Resources, OIPS and other departments as needed to complete tasks assigned;

  • Cross-trains responsibilities to always ensure effective office continuity;

  • Assists with web-design and website management, social media management;

  • Assists with reconciling department funds; and

  • Others administrative duties as assigned.






Required Qualifications:



  • Ability to communicate efficiently; 

  • Good working knowledge of Microsoft Applications (Teams, Outlook, Excel, etc); and

  • Ability to work with multiple groups of teams and multitask.






Instructions to Applicants: 


For full consideration, applicants must apply for Administrative Assistant at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent for review.






Posting Open Date: June 5, 2026


For Full Consideration, Apply by:  June 26, 2026


Posting Close Date: June 30, 2026


Open Until Filled:  No