KEY DUTIES AND RESPONSIBILITIES:
The Grace Beginnings Academy Administrative Assistant supports the daily administrative operations of the school and helps create a welcoming, organized environment for children, families, staff, and visitors. This role serves as a key point of communication for families, assists with scheduling substitutes and provides operational support to the leadership team. This position is a year-round, Monday-Friday position with closing hours (9:15a-5:45p).
- Contribute to, communicate and champion the vision of Grace Beginnings Academy.
- Welcome families and visitors in a professional and Christ-centered manner.
- Maintain professional posture and confidentiality in all tasks.
- Collaborate with the Leadership Team.
- Oversee and manage the daily staffing needs and finding substitutes to fill open positions.
- Build relationships with the GBA teaching staff and families.
- Answer phones, respond to emails and direct any questions to the appropriate staff.
- Assist with student arrival and dismissal procedures.
- Check-in approved pick-ups via Brightwheel and escort to the child’s class.
- Report daily attendance to directors for licensing keeping.
- Support daily office operations including copying, data entry, and attendance.
- Monitor office and classroom supply inventory and order materials as needed.
- Manage and order food and milk.
- Organize community storage spaces: teacher’s workroom, storage closets, etc.
- Assist in equipment upkeep noting items that need to be replaced, thrown or fixed.
- Execute staff dinners, special event supplies within the administrative team.
- Assist in material preparation for meetings, conferences and school wide events.
- Proficiency with email, word processing, spreadsheets, and school management systems.
- Answer walkie calls as needed.
- Other duties as assigned.
PROFESSIONAL AND SPIRITUAL EXPECTATIONS:
- Education: High school diploma required; associate degree preferred.
- Experience: 2+ years in childcare/school administration, customer service or office support.
- Strong organizational skills with attention to detail.
- Warm, professional communication skills with children and adults.
- Ability to manage multiple tasks and adapt in a fast-paced, fluctuating environment.
- Has a heart and mission to reach the next generation with the Gospel.
- Can clearly articulate the Gospel to a young child.
- Exhibits a meaningful and growing personal relationship with Jesus Christ as Lord and Savior as evidenced by the manifestation of the fruit of the Holy Spirit.
- Exhibits a lifestyle appropriate to a person in public Christian ministry by conducting life with the utmost integrity in all situations.