Job Title:	Administrative Assistant	Contract Length: (circle one)	225 Days
Reports To:	Principal	Supervises:

 

Primary Role:

The ideal candidate is highly self-motivated, professional and capable of managing their work load and prioritizing task in a fast-pace corporate environment. This is an excellent opportunity to join a growing company with competitive compensation and benefits. 

 

Qualifications:

• Bachelors Degree; Business Administration 


• Administration experience: 3 years reporting directly to senior management


• Strong organizational, project management and problem-solving skills

 

Skills, Duties and Responsibilities:

 

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients

• Prepare internal and external corporate documents for team members and industry partners

• Schedule meetings and appointments and manage travel itineraries

• Maintain an organized filing system of paper and electronic documents

• Uphold a strict level of confidentiality

• Develop and sustain a level of professionalism among staff and clientele

• Answering phones and routing calls to the correct person or taking messages.

• Researching and conducting data to prepare documents for review and presentation by the Superintendent and team.

• Using various software, including word processing, spreadsheets, databases, and presentation software.

• Provide general administrative support.

Additional Duties and Responsibilities

• Manage and maintain accurate student enrollment records within the Infinite Campus Student Information System (SIS), including new enrollments, withdrawals, transfers, and demographic updates.
  
  


• Support Census management by verifying student data, enrollment counts, and compliance documentation required for state and federal reporting.
  
  


• Monitor and assist with daily student attendance processes, ensuring accurate entry, corrections, and follow-up in Infinite Campus.
  
  


• Demonstrate working knowledge of district systems, including Infinite Campus, ParentSquare, and other student data platforms, and provide support as needed.
  
  


• Coordinate the generation, review, and distribution of report cards, ensuring accuracy, timeliness, and compliance with district grading policies.
  
  


• Distribute report cards to parents/guardians through approved platforms (digital and/or print), maintaining confidentiality and proper documentation.
  
  


• Assist with ParentSquare communication management, including posting announcements, managing parent inquiries, and supporting school-to-family communication efforts.
  
  


• Generate student and administrative reports from Infinite Campus and related systems for leadership, auditors, and state reporting purposes.
  
  


• Collaborate with school sites, counselors, and administrators to resolve enrollment, attendance, and data discrepancies.
  
  


• Ensure compliance with FERPA and district confidentiality standards when handling student and family information.
  
  


• Provide technical and procedural support to staff regarding student information systems and reporting processes.
  
  


• Perform additional clerical and administrative duties related to student services and district operations as assigned.