About the Department

**OPEN TO INTERNAL RICE COUNTY EMPLOYEES ONLY**

The Administrative Assistant for the HRA (Housing and Redevelopment Authority) Department provides assistance to the department to meet various clerical, public contact and reporting duties. Determines eligibility for housing programs and conducts inspections for housing programs. 

Position Duties

• Assists selected department staff with administrative duties. 

• Provides general clerical services to selected department staff, including filing, mass mailings, preparing briefing materials, performing income verification, generating reports, conducting data entry, using telephonic interpreters, answering phones, copying, faxing, and scanning. 
• Provides information to the public, responds to inquiries from visitors and callers; schedules appointments.
• Provides clerical support for the Rice County Community Land Trust (CLT)  
• Conduct annual inspections and re-inspections. 
• Determine eligibility for affordable housing programs
• Manage housing waiting lists
• Performs other duties as assigned.

Minimum Qualifications

Other Qualifications

Benefits

Part-Time employees in a regular position may qualify for pro-rated benefits based on the number of hours worked. Rice County benefits include medical, dental, life insurance, pension, holiday, vacation, sick leave and long-term disability insurance.

For additional information, please follow the link to the Rice County website: https://www.ricecountymn.gov/543/Benefits

Supplemental Questions

01

Answers to the Supplemental Questions must be supported by the "Education," "Work Experience" or "Skills" section of the job application. Be certain that the choices you make correspond to the information you have provided on your application. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during a hiring interview. By completing this supplemental evaluation you are attesting that the information you have provided is accurate. Any information you provide may be reviewed by the hiring manager. Any misstatements or falsification of information may eliminate you from consideration or may result in dismissal.

• I acknowledge I have read and understand the above information.
• I do not agree to the above information.

02

Do you Associate Degree in Business Administration or related degree?

• Yes
• No

03

Do you have one to three years of office experience?

• Yes
• No

04

IF YOU ANSWERED NO to question #2 and/or #3 please explain in detail how your education, training, years of experience is equivalent to meet the minimum requirement of this position. IF YOU ANSWERED YES to the above question please list "NA".

05

Do you have a valid driver’s license?

• Yes
• No

06

Which best describes your experience maintaining confidentiality when handling sensitive client or agency information?

• No experience.
• I understand the importance but have not worked directly with confidential information
• I have limited experience handling confidential information in a clerical or customer service role
• I have regular, direct experience handling confidential information in a professional setting

07

Please select the option that best describes your experience calculating rent or determining housing assistance eligibility.

• No experience.
• I have experience collecting and reviewing income documentation but have not performed rent calculations or housing eligibility determinations.
• I have experience verifying income and determining eligibility for housing, public assistance, or similar programs under established guidelines.
• I have experience calculating tenant rent portions, housing assistance payments, or determining eligibility for affordable housing programs such as Section 8/Housing Choice Voucher programs.
• I have extensive experience independently calculating rent, determining housing assistance eligibility, interpreting HUD or housing program regulations, and training or assisting others in these processes.

08

Please select the option that best describes your experience managing waiting lists for housing or public assistance programs.

• No experience
• I have maintained lists or databases but have not managed applicant waiting lists.
• I have assisted with updating applicant information, processing applications, and maintaining waiting lists.
• I have independently managed waiting lists, including applicant communication, eligibility updates, and selection from the waiting list according to program requirements.
• I have extensive experience managing housing program waiting lists, including opening/closing lists, conducting applicant reviews, maintaining compliance with regulations, and generating related reports.

09

Are you bilingual in ENGLISH/SOMALI or ENGLISH/SPANISH? You must be fluent/highly proficient to answer "yes" to this question.

• Yes
• No

10

Which best describes your level of proficiency with Microsoft Word?

• No experience
• Beginner (ex: create document, edit by locating/modifying text, format text/paragraphs, add tables/graphic elements, control page setup/overall appearance, proof for accuracy)
• Intermediate (ex: Manage lists, customize tables/charts/styles/themes, modify pictures in document, create graphic elements, insert using Quick Parts, control text flow, use templates, mail merge, use macros to automate)
• Advanced (ex: Use Word with other programs, collaborate on documents, manage document versions, add reference marks/notes, make long documents easier to use, secure document)

11

Which best describes your level of proficiency with data bases?

• No experience.
• Beginner (ex: create, data entry, & modify data bases)
• Intermediate (ex: create tables, queries, forms, & reports within the data base)
• Advanced (ex: document development/merging and report generation in complex data base)

12

Which best describes your level of proficiency with Microsoft Outlook?

• No experience.
• Beginner (ex: Identify components of Outlook, create messages, use folders to organize, manage contacts, schedule appointments/meetings, create/edit tasks)
• Intermediate (ex: Customize the Outlook environment, calendar and messages; track work activities using the Journal, assign/track tasks, share folder information, locate items, work with public folders)
• Advance (ex: Personalize email, organize Outlook items, manage Outlook data files, work with contacts, save/archive messages, create a custom form, work offline/remotely)

13

Which best describes your level of proficiency with Microsoft Excel?

• No experience.
• Beginner (ex: create basic spreadsheets and formulas)
• Intermediate (ex: create/manage multiple spreadsheets, create formulas using functions)
• Advanced (ex: create/edit macros, create PivotTable and PivotChart)

14

Which best describes your professional experience working with affordable housing programs?

• No experience
• Less than one year of experience
• 1 – 2 years of experience
• 3 or more years of experience

Required Question

Agency Information

Employer

Rice County

Address

320 NW 3rd Street








Faribault, Minnesota, 55021

Phone

507-332-6100

Website

http://www.RiceCountyMN.gov