Position Description

 
POSITION SUMMARY:
The primary function/purpose of this job.
 
Performs a variety of clerical tasks. Types and composes correspondence forms and various other documents. Manages office support functions. Screens incoming calls and correspondence.  Provides clerical and other administrative support to the Director of Police and Command Team.
 
Rate of Pay - $26.76 Per Hour
Medical/Dental/Vision Covered 100% For the Employee
Tuition Reimbursement
12 Holidays
Paid Vacation, Personal, and Sick Time
Position Open Until Filled
 
JOB RESPONSIBILITIES:
 

• Performs complex and confidential clerical functions including developing written correspondence. Responds to routine external correspondence. Types memos, purchase requisitions, payment requests and other department forms and documents. Maintains confidentiality of all corporate, personnel and research matters. Attends meetings, takes and prepares notes or minutes as needed and assist with the duties of administering Municipal Court.

• Enters/retrieves data and information on computer and performs other computer tasks/responsibilities as assigned.

• Screens incoming calls and correspondence.

• Files documents, reports, invoices and other correspondence. Maintains files and records of a confidential nature.

• Performs general clerical tasks such as faxing, copying and collating information.

• Sorts and distributes mail. May coordinate large volumes of mail to be sent out.

• Purchases office supplies and maintains inventory of office supplies for department.

• Assumes other responsibilities as apparent or assigned.

QUALIFICATIONS:
Minimum requirements to competently perform the key responsibilities of this job in terms of educational background, work experience, licenses/certifications, physical requirements and other knowledge, skills, and abilities.

• High school diploma or equivalent
• 3-5 years of office administration experience preferred
• Excellent written and oral communications skills; Good use of English language – speaking, reading comprehension, spelling, grammar and punctuation
• Ability to communicate at all levels internally and externally
• Attention to detail and excellent organizational skills
• Ability to manage multiple actions/projects simultaneously
• Sound judgment and strong problem-solving skills; ability to react quickly in crisis
• Ability to prioritize and work independently in a high-volume and fast-paced team environment
• Ability to handle confidential and sensitive information in a responsible manner and to deal effectively with the public and other City employees
• Demonstrated PC skills, specifically with Microsoft Office programs
• Excellent typing skills
• Demonstrated commitment to customer service and exceptional follow-through
• Ability to work independently with minimal supervision
• Ability to operate required office equipment in order to send and receive information with necessary optical, auditory and manual dexterity
• Ability to use a keyboard to enter, retrieve or transform words or data
• Ability to walk, stand or sit for an hour or more at a time
• Ability to lift or carry objects weighting 5-20 pounds
• Ability to closely examine a computer screen or written reports and ability to proofread and check documents for errors

 
This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities and skills required. It is expected that the employee performs these and any other activities which may be assigned or which may occur in the normal course of work. This description is not a contract or guarantee of employment
 
The City of Edwardsville is an Equal Opportunity Employer.
 
Notice to all applicants: Residents of the City of Edwardsville may receive preferential consideration for employment if all other employment qualifications are equal.

Position : 4320

Posting Start : 06/17/2026

Posting End : 07/01/2026

Salary: $26.76-$26.76