About the Department

Join a team dedicated to strengthening neighborhoods, supporting housing initiatives, encouraging economic development, and enhancing quality of life throughout the City of Wausau.

This part-time Administrative Assistant II plays a vital role in the Community Development Department by providing administrative, program, and customer service support for a wide variety of community-focused initiatives. This position serves as a key point of contact for residents, businesses, partner organizations, and City staff while supporting grant-funded programs, housing and redevelopment efforts, public engagement activities, and board and commission operations.

The ideal candidate is organized, detail-oriented, customer-focused, and enjoys working on meaningful projects that have a direct impact on the community.

This part-time position is budgeted for 22 hours per week, Monday through Friday, with afternoon hours preferable. The starting hourly rate is $22.78 or higher DOQ. Optional benefits include: Long Term Disability Insurance, Flexible Spending Account, and Deferred Compensation Program. This position is not eligible for health, dental, or vision insurance.

Position Duties

In this role, you will:

Serve as a key point of contact for residents, businesses, partner organizations, and City staff seeking information about Community Development programs and services.
Help support projects and initiatives that strengthen neighborhoods, encourage economic development, expand housing opportunities, and improve quality of life within the community.
Assist with the administration of local, state, and federal grant-funded programs, helping ensure projects remain organized, compliant, and on schedule.
Support housing, rehabilitation, loan, and redevelopment programs through client assistance, program coordination, and records management.
Coordinate and support boards, commissions, committees, and task forces by preparing meeting materials, maintaining official records, and assisting with public meeting processes.
Create and maintain communications materials including website content, newsletters, flyers, social media posts, and other public information resources.
Assist with community outreach efforts, public meetings, workshops, neighborhood engagement events, and special projects.
Prepare, edit, and maintain reports, agreements, correspondence, presentations, and other important departmental documents.
Assist with budget-related activities, invoice processing, and tracking departmental expenditures.
Monitor deadlines, reporting requirements, grant obligations, and development agreements to support successful program administration.
Contribute to the efficient day-to-day operations of the Community Development Department and perform related duties as assigned.

Minimum Qualifications

Associate degree in Administrative Professional Studies, Business Administration, Public Administration, Communications, or a related field.
Two (2) or more years of experience performing administrative, office support, customer service, records management, or related duties.
Equivalent combinations of education, training, and experience that provide the required knowledge, skills, and abilities may be considered.

Preferred Qualifications

Experience supporting public sector, community development, housing, planning, economic development, or grant-funded programs.
Experience preparing agendas and minutes for boards, commissions, or committees.
Experience maintaining website, social media, or marketing content.
Experience with grant administration, reporting, or compliance tracking.

The ideal candidate will have:

Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Strong organizational, customer service, written communication, and interpersonal skills.
Ability to manage multiple priorities, maintain accurate records, and work effectively with diverse stakeholders.

Other Qualifications

IMPORTANT! All applications must completely filled out and have a Resume attached in the "Attachments" section of the application. A Cover Letter is highly recommended, but not required. Applications that are not complete and do not have the required attachment will not be considered.

When completing References section, include 3 professional references with current and valid email addresses. References will not be contacted unless a candidate becomes a finalist for consideration or a conditional offer of employment is extended and accepted.

SPECIAL ACCOMMODATIONS:
The City of Wausau will make arrangements to furnish appropriate auxiliary aids and services where necessary and reasonable to afford an individual with a disability the opportunity to participate in the recruitment process. Please notify the Human Resources Department or phone (715) 261-6630 to request special accommodations prior to the application deadline.

NOTICE TO APPLICANTS:
Wisconsin Statutes, Sections 19.36 (7), 64.09 (5), and 64.11 (7) require public employers to treat the following items as a public record: Each applicant’s application, records, recommendations and qualifications except as provided in Section 19.36 (7), Wis. Stats. that allows the identity of an applicant to remain confidential if the applicant requests in writing that the City not provide access to this information.

If you choose not to have this information become a public record, you must make such a request in writing to the Human Resources Department. If you become a finalist for the position, your identity may be disclosed as required by law.

ADDITIONAL NOTICES:
https://www.dol.gov/agencies/ofccp/posters
https://www.dol.gov/agencies/whd/posters/fmla
https://www.dol.gov/agencies/whd/posters/employee-polygraph-protection-act

The City of Wausau is an Equal Opportunity Employer.

Benefits

Regular Part-time employees who work 20 hours per week are eligible for the following benefits:

Employee Assistance Program - Available to all employees and family members at no cost to the employee
Optional Long Term Disability Insurance
Optional 475 Deferred Compensation Plans
Proration of the following paid leaves based on number of hours worked:
- Vacation
- Paid Holidays
- Perfect Attendance
- Sick Leave
- Personal Holidays

Regular Part-time employees who work more than 23 hours per week are eligible for these additional benefits:

State of Wisconsin Retirement Plan (Eligibility starts after 1,200 hours of employment)
Optional Income Continuation Insurance
Optional Life Insurance

Supplemental Questions

What is the highest level of education that you have received?

Some High School
High School Diploma or GED Equivalent
Skills Certificate/Technical Diploma
Some College/No Degree
Associate Degree
Bachelor Degree
Masters Degree
Doctorate Degree

If you are a college graduate, list degree with area of study.

How many years of increasingly responsible administrative assistant experience do you possess?

No experience
Less than 1 year
More than 1 year but less than 2 years
More than 2 years but less than 3 years
More than 3 years but less than 4 years
More than 4 years but less than 5 years
More than 5 years
More than 10 years

Describe your experience providing administrative support to multiple individuals, programs, or projects simultaneously. How did you prioritize competing deadlines and responsibilities?

This position serves as a primary point of contact for residents, businesses, partner organizations, and City staff. Describe a situation where you provided exceptional customer service while handling a difficult question, request, or customer concern.

Describe your experience coordinating meetings, maintaining records, preparing reports, managing program information, or supporting projects with compliance or reporting requirements. Include any experience with boards, committees, grants, or government programs if applicable.

Required Question

Agency Information

Employer: City of Wausau
Address: 407 Grant Street

Wausau, Wisconsin, 54403
Phone: 715-261-6630
Website: https://www.wausauwi.gov/

Administrative Assistant II - Community Development