About the Department

Administrative Assistant III

Position Duties

Serves as administrative assistant to the Executive Assistant to the President, providing or overseeing reception services, scheduling appointments, and supervising other administrative support personnel
Performs complex technical assignments or program responsibility
Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information requested by the supervisor from others, making information available to others, and providing more complex information on processes specific to the department to appropriate parties
Supports administrative business functions by maintaining the departmental website and data bases, scheduling the use of conference rooms, and maintaining security of equipment, files, and records.
Organizes, coordinates, plans, and conducts departmental events
Manages multiple departmental accounts with by reconciling accounts monthly, maintaining running balances of sub-accounts, and preparing financial reports which are relies on by the supervisor to make financial decisions
Assists with employment processes by monitoring and maintaining credential files of applicants, preparing master files for search committees, preparing correspondence to applicants, entering required information into the applicant database, preparing required documents and assisting new employees with processes associated with onboarding

Trains, assigns work, and reviews the work of full and part-time employees and student workers
Other related duties, as assigned

Bachelor's degree in office administration or related field
Four (4) years of increasingly responsible clerical, secretarial, and office administrative support experience, including three (3) years of experience at a level comparable to an Administrative Assistant II

Knowledgeable of personnel principles and office management practices
Knowledgeable of database applications, web content management, and administrative business systems
Grounding in results achievement and strong customer focus
Keen sense of teamwork and demonstrated interpersonal and communication skills with individuals at all levels
Ability to work effectively without direct or ongoing supervision
Ability to maintain departmental financial records and accounts and prepare financial reports as required
Excellent time management skills
Sound problem solving skills

: We offer a complete benefits package to full-time employees, including health care, dental, vision, retirement and deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave. Part-time employees who work an average of 29 hours per week and are employed more than 4 1/2 months over the course of a year receive some benefits on a pro-rated basis.
To learn more details, visit our benefits page.