FOR LAID-OFF EMPLOYEES ONLY

ADMINISTRATIVE ASSISTANT III-CONFIDENTIAL (FOR LAID-OFF EMPLOYEES ONLY)

The District has approved funding for one Administrative Assistant III - Confidential in Human Resources for the 2026-27 fiscal year beginning July 1, 2026. This position is scheduled to work 40 hours per week, 12 months per year at 2714 Pico Blvd., the Santa Monica College District Offices. The position is a 100% in person, on-ground position. This position may be filled on a temporary or permanent basis.

In accordance with California law and the District's merit rules, this position is being filled in the following order:

1. Individuals who will be placed on the re-employment list for this classification effective July 1, 2026, in descending order of seniority in the classification.
2. Individuals who will be placed on a re-employment list for an equal or higher-level classification effective July 1, 2026 (i.e., a position with an equal or higher salary range), in descending order of seniority with the District.
3. If this position cannot be filled from a re-employment list then assignments will be filled through our standard hiring practices.

If the position(s) cannot be filled by employees who will be placed on the reemployment list for this classification, employees who are being laid off from other classifications will receive priority placement as indicated above.

To request re-employment into this classification, you must submit an online application.

Please note: Candidates must meet minimum qualifications and may be required to complete a job-related exercise to verify that they meet the safety and technical proficiency requirements set forth in the minimum qualifications.

Candidates must be in Confidential Salary Range C40 or higher.

Please note that wages earned from this temporary assignment may impact your unemployment benefits. If you have questions regarding how to file a claim, eligibility requirements, or the status of an existing claim, please contact the California Employment Development Department (EDD) directly or visit their website.

Temporary assignments do not entitle the employee to probationary or permanent status, or to District health benefits.

IMPORTANT INFORMATION

Salary Placement: Per merit rule 12.2.12, an individual who is reemployed in a related lower class shall be placed on the step of the lower salary range that is closest to, but not higher than, the last step held prior to separation.

Probationary Period (Permanent Employment Only): Per Education Code 88117, an individual must pass a new probationary period if they exercise their re-employment rights to accept a lower-level position for which they have not passed probation.

Re-employment Rights: If an individual accepts a position other than the one(s) for which they are on a re-employment list, they will retain their re-employment rights in those classification(s). Per merit rule 9.7.3, individuals who accept a voluntary demotion or voluntary reduction in assigned time in lieu of layoff will receive an additional 24 months on the reemployment list.

Examples of Duties

Performs a wide variety of highly skilled administrative tasks independently; responds to correspondence relating to confidential and complex matters relating to the administrator’s program responsibilities and District policies and procedures; resolves work problems involving administration, staff, or students.

Schedules appointments, meetings and maintains calendar for assigned administrator.

Processes materials for department budgets; utilizes spreadsheets to maintain budget and organize records; monitors expenditures; makes travel and conference arrangements;submits conference attendance and expense/travel claims for payment, requisitions for supplies, printing and advertising; submits work orders and key requests.

Types, formats, edits and proofreads materials containing confidential and/or sensitive information related to the business operations of the assigned unit.

Responds to questions, requests and complaints either by telephone, in writing or in person from students, staff and the public; provides information about services, resources, policies and procedures.

Interfaces with a broad range of internal and external contacts such as Board of Trustees members, Personnel Commission members, Community College Chancellor’s office, other community college staff, government constituencies, and the public in order to answer questions or provide information.

Electronically and manually records, prepares and submits departmental timesheets and absence forms for supervisor review and approval prior to submitting payroll.

Acts as a liaison between the administrator and District staff, students, community members and representatives from other agencies by coordinating activities and projects, conferring on matters requiring the administrator’s input or action, and relaying the administrator’s directives and instructions.

Creates, formats and distributes meeting agendas, attends meetings and prepares minutes; assists in meeting and events preparations arranging for facilities, food services, parking, and contacting speakers.

Develops and recommends procedures for the compilation, maintenance and presentation of data; maintains data used to assist in the determination of policies, procedures and programs.

Researches, compiles, analyzes, and prepares technical documents and reports related to the assigned administrator’s program responsibilities.

Interprets and applies provisions of California statues, District policies, and other complex materials to matters relating to administrator’s program responsibilities and the administration of college programs and services.

Participates in special projects relating to the administrator’s program responsibilities.

May train and provide work direction to assigned clerical staff.

May compile, format and publish agenda items for Board of Trustees.

Minimum Qualifications

Minimum Qualifications: Education Requirement:
An associate’s degree or equivalent from an accredited college or university in Liberal Arts, Business Administration, Communications, Computer Information Systems, Clerical Studies, or a closely related field.

Experience Requirement:
Four years of experience providing direct administrative support to an administrator or management level supervisor. Experience providing direct administrative support to an executive level administrator is preferred.

Education/Experience Equivalency:
Experience and/or education of the same kind, level, or amount as required in the minimum qualifications may be substituted on a year-for-year basis.

Benefits

Santa Monica College offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, and life insurance.

For more information visit the following link: click here

Supplemental Questions

Will you be laid off from an equal (Confidential Salary Range C40) or higher-level permanent Classified position with SMC on June 30, 2026? (If you select no, you are not eligible for this employment opportunity.)

Please list the permanent position from which you are being laid off.

Candidates must possess an associate’s degree or equivalent from an accredited college or university in Liberal Arts, Business Administration, Communications, Computer Information Systems, Clerical Studies, or a closely related field. Do you meet this education requirement?

Please Note: Additional qualifying experience, beyond what is listed in the minimum experience requirement, may substitute for missing education on a year-for-year basis (30 semester/45 quarter units = 1 year of experience).

Yes, I meet this education requirement.
No, I do not meet this education requirement. However, I have additional experience (beyond the minimum required) that can fully substitute for the missing education.
I do not meet the education requirement, and do not possess additional experience that can substitute for the missing education.

Candidates must possess four years of experience providing direct administrative support to an administrator or management level supervisor. Do you meet this experience requirement?

Please Note:

Additional qualifying education, beyond what is listed in the minimum education requirement, may substitute for missing experience on a year-for-year basis (30 semester/45 quarter units = 1 year experience).

Yes, I meet this experience requirement
No, I do not meet this experience requirement. However, I have additional education (beyond the minimum required) that can fully substitute for the missing experience.
I do not meet the experience requirement, and do not possess additional education that can substitute for this experience.

Please discuss how you meet the experience requirement. Include (1) the organization(s) for which you worked, (2) dates of employment, (3) hours worked per week, and (4) duties performed. If you do not have experience in this area, type N/A. (This is a required question. Do Not write "see resume")

Are you willing and able to complete a job-related exercise to verify that you meet the safety and technical proficiency requirements set forth in the minimum qualifications, if required?

Do you have a relative, domestic partner or member of your household employed at Santa Monica College? This includes a spouse, domestic partner, or co-habitant; a child, including adopted, in-laws and step- or half-parent; a grandchild, including adopted, in-laws and step- or half-grandparent; a sibling, including in-laws and step- or half-; any other member of the employee’s household whether or not related by blood or marriage; and children and family members of siblings and spouses.

If you DO HAVE a relative, domestic partner or member of your household employed at Santa Monica College, please provide the employee's name and the department in which they work. If you DO NOT, please type NA.

Please indicate the type(s) of position you are interested in. Select all that apply.

Full Time, Permanent Position
Full Time, Temporary Position

Required Question

Agency Information

Employer: Santa Monica College
Address: Office Location - 2714 Pico Blvd., SM, CA 90405

Mailing Address - 1900 Pico Blvd.

Santa Monica, California, 90405
Phone: (310) 434-4410
Website: http://www.smc.edu/classifiedjobs