Description

Administrative Assistant - Join Our Growing Team!

J-Berd Companies is experiencing growth and we're looking for a dynamic and organized Administrative Assistant to join our Berd Electric operations team! As a key member of our team, you'll play a vital role in supporting our Assistant Project Managers, Project Managers and Field Operations, ensuring smooth project execution from start to finish. If you thrive in a fast-paced environment and possess excellent communication and organizational skills, we encourage you to apply!

Responsibilities:

• Provide comprehensive administrative support to project managers, assistant project managers, and all company departments including purchasing, accounts payable/receivable, service, design, and field supervisors

• Compile, organize, and maintain project documents including proposals, plans, specifications, correspondence, contracts, permits, shop drawings, and close-out documents

• Serve as a communication liaison to streamline information flow between project management, field operations, and the three companies (BE, JB, and SFS)

• Update and maintain spreadsheets, project lists, logs, and other Microsoft Office documents on an ongoing basis

• Set up projects upon award in ERP; create and maintain job folders

• Create and maintain checklists and spreadsheets tracking key dates and deliverables for each active job

• Contact licensing authorities and obtain permits required for projects

• Cut purchase orders for lighting, gear, fire alarm, and generators as directed

• Compile closeout documents including O&M manuals, as-builts, and warranty information

• Perform project and data archiving: index, scan, and archive completed projects

• Maintain confidentiality regarding project contracts and employee personal data

• Accept new responsibilities as the position and business evolve

Competitive & Complete Benefits Package:

Health and dental insuranceGenerous retirement plan with Employer MatchPaid time offContinuing educationShort term disability insuranceAccident insuranceLife insurance

Work Schedule:Monday- Thursday 7:00am-5:00pm and Fridays 8:00am-noon

EOE

Requirements

Skills & Qualifications:

• A proactive and results-oriented approach with a strong sense of urgency.
• Excellent interpersonal skills and the ability to collaborate effectively with diverse personalities.
• A professional and positive demeanor.
• Exceptional verbal and written communication skills, enabling you to effectively interact with employees, management, customers, and vendors.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong attention to detail and organizational abilities.
• A passion for providing outstanding customer service.
• Solid math skills.
• A collaborative spirit and commitment to teamwork.
• The ability to multitask and manage competing priorities.