Position Purpose
Organize, coordinate, schedule and perform office functions at a school; serve as secretary to the Principal and coordinate communications between administrators, District and staff, parents, students and the general public.

Essential Functions:

• Performs a variety of clerical, secretarial and bookkeeping duties within the school.
• Serves as secretary and provides administrative assistance to the building administrators: schedules and arranges appointments, meetings and conferences.
• Assist administration in the preparation and maintenance of financial and narrative reports; researches, compiles and organizes information.
• Processes purchase orders, payment requisitions.
• Maintains daily teacher attendance log and records of substitute teachers.
• Answers phones and greets visitors, provides information to students, parents, faculty and staff.
• Types written correspondence, bulletins, memoranda, calendars, records, reports and evaluations for administrators upon request.
• Coordinates and assists with special events for the school (i.e. registration, parent/teacher conferences), assures adherence to legal requirements and Board policies.
• Responsible for monitoring daily student attendance.
• Works confidentially with discretion.
• Operates a variety of business and office machines, not limited to computer, copiers, and communications equipment.
• Processes incoming and outgoing office mail; sorts and arranges for delivery.
• Handles requests for general information, complaints and inquiries regarding district policies and procedures.
• Performs other duties as assigned.

      Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department.


Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements
Travel to and from buildings required.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.
• Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to department (e.g., Pupil Services, Human Resources, Facilities and Business).

Physical and Mental Demands, Work Hazards

• Works in standard office and school building environments.
• Ability to work outdoors during outdoor student activities.
  *See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualification Profile
Hence providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• Graduation from high school.
• College level course work in business, word processing, and office procedures preferred.
• Associates or Bachelor's degree preferred.
• Successful experience with office management in related area preferred.

FLSA Status:       Non-exempt