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Posted 10h ago

ADMINISTRATIVE ASSISTANT

@ Kalamazoo County
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Kalamazoo, Michigan, United States
$21-$29/hrOnsiteFull Time
Responsibilities:managing records, scheduling appointments, processing invoices
Requirements Summary:High school diploma/GED, 1+ years administrative experience, ability to handle confidential data, scheduling, data entry, records management, invoice processing, and liaising with partners and the public.
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Job Description



ADMINISTRATIVE ASSISTANT-VSO

 GENERAL SUMMARY

The purpose of this job is to provide administrative support in a variety of functions to assigned division/program staff. Collects, reviews, and analyzes complex confidential data. Prepares reports, charts, budgets, and other presentation materials. Responds to internal and external inquiries with correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. Coordinates purchasing of department supplies. Processes and maintains invoice records. Assists in the day-to-day operations of the division/program assigned to.
 
ESSENTIAL DUTIES & RESPONSIBILITIES

  • Performs administrative duties of a confidential nature with minimal supervision, which can include cash receipting.
  • Manages office facilities, materials, and supplies, including maintaining inventory and ordering supplies.
  • Supports program participants, including scheduling appointments, assisting with enrollment, promoting upcoming events, and updating records.
  • Coordinates and schedules appointments and other meetings on behalf of HCS staff and clients, citizens, partners, and other members of the community.
  • Processes program applications and organizes records within applicable systems.
  • Completes data entry and maintenance for divisional programs across appropriate databases.
  • Liaises with partners, government agencies, and vendors on behalf of divisional programs to collect necessary or missing information to accurately maintain reporting and records.
  • Assists with financial transactions, reconciles invoices, and processes reimbursements.
  • Helps with divisional social media, newsletters, and other public communication channels.
  • Performs related work as required.

 
MINIMUM QUALIFICATIONS

Required Education and Experience

  • High school diploma (or GED equivalent)
  • 1 to 3 years of related work experience in administrative support or office management 
  • Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities

 
VETERANS: You are encouraged to apply. Please provide your joint services transcript with your application. 


Salary Range: $20.89-28.58/hr


Monday-Friday 8:00 a.m.-5:00 p.m.

Position : 10979021

Code : 26067-1

Type : INTERNAL & EXTERNAL

Job Family : PUBLIC HEALTH & WELFARE

Posting Start : 06/22/2026

Posting End : 07/03/2026

Details : BENEFITS INFORMATION

HOURLY RATE RANGE: $20.89-$20.89