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Posted 2mo ago

Administrative Assistant - Onsite

@ The Royster Group
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Atlanta, Georgia, United States
OnsiteFull Time
Responsibilities:Communicating, Scheduling, Document handling
Requirements Summary:Associate degree or higher; 2+ years administrative support; proficient in Microsoft Office 365, Adobe Acrobat, and virtual meeting platforms; strong communication and organizational skills.
Technical Tools Mentioned:Microsoft Office 365, Adobe Acrobat, Video conferencing software
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Job Description

Description

 

CORE DUTIES / RESPONSIBILITIES

  • Carries out administrative duties such as answering telephones, greeting visitors, scheduling meetings, preparing correspondence, creating presentations and reports, maintaining databases and spreadsheets, sorting mail, copying, binding, scanning, etc.
  • Establishes, maintains, and updates the filing system. Retrieves information as needed.
  • Serves as the subject matter expert of office technology systems including phone systems and conference room audio-visual equipment.
  • Proofreads documents for spelling, grammar, and layout and is responsible for accuracy and clarity of final products.
  • Analyzes office procedures and processes to develop and implement plans to improve overall office efficiencies.
  • Makes travel arrangements for executive team such as booking flights, rental cars, and hotel or restaurant reservations.
  • Ensures operation of office equipment by completing preventive maintenance requirements, calling for repairs, and maintaining equipment inventories.
  • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
  • Maintains the orderly appearance of the common areas (reception, conference rooms, kitchens).
  • Exhibits polite and professional communication via phone, e-mail, and in-person interactions to ensure a positive experience for all stakeholders.
  • Other duties and special projects as assigned by management.

Requirements

 

REQUIRED SKILLS & ABILITIES

  • Self-starter with excellent time management skills and ability to multi-task and prioritize work.
  • Takes initiative and exercises judgment in the absence of direct supervision.
  • Excellent verbal and written communication.
  • Strong organizational and planning skills.
  • Ability to quickly learn and adapt to changing technologies and learn functionality of software, new equipment, and systems. 

 

MINIMUM QUALIFICATIONS

  • Associate degree or higher preferred or equivalent experience.
  • Two (2) years of experience in administrative support roles.
  • Strong proficiency in the complete Microsoft Office 365 Suite, Adobe Acrobat, virtual meetings platforms and internet research tools.

 

The Royster Group, Inc. is a leader in providing executive search and professional recruiting services in the private and public sectors, and healthcare industry. Royster’s goal is to help organizations fill their human capital pipeline with highly qualified leaders and healthcare providers at all levels of the organization. Our core values drive all aspects of our business: Customer Service, Integrity, Teamwork, Accountability and Respect.

 

 

The Royster Group, Inc. is committed to providing and promoting equal employment opportunities and does not discriminate against any employee or any applicant for employment on the basis of race, color, religion, sex, national origin, disability, age, genetics, veteran status, sexual orientation, gender identity or any other characteristic protected by law.