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Administrative Assistant Personnel Secretary (#168) Hays High School

@ Hays USD 489
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Hays or Ellis County
$14/hrOnsiteFull Time
Responsibilities:coordinating substitutes, answering calls, handling money
Requirements Summary:High school diploma or equivalent; computer and math/accounting skills; excellent communication, organizational skills, confidentiality; ability to lift 20 lbs; pass background check and provide health/inoculation certificate.
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Job Description

Position Information

  • Location(s): Hays High School
  • Employment Type: Full Time
  • Posted Date: 06/04/2026
  • Deadline: Until Filled

Job Description



Administrative Assistant Personnel Secretary -

Assists with Staff and Substitute Teachers

 

Location: Hays High School

 

Purpose:  Purpose:  The secretary provides office and clerical support to assist with the efficient operation of the school within the district. Primary responsibility is to organize, facilitate and coordinate the substitute teacher operation at Hays High School. This person will need to be an early riser, as they will be the first person to arrive to school each day, and be the first call from staff pertaining to absences.

 

Responsible to:  Building Principal

Compensation: $14.04 hr





Qualifications/Requirements:

1.       Must have high school diploma or equivalency.

2.       Must have knowledge of computer usage and application.

3.       Must have mathematical and accounting skills involved with handling money.

4.       Must be able to follow oral and written direction.

5.       Must have the capacity to grasp and adjust to new and changing situations.

6.       Must possess excellent communication and organizational skills.

7.       Must be organized, self-directed, and cooperative.

8.       Must maintain confidentiality in all aspects of job performance.

9.       Must be courteous, helpful, and willing to be inconvenienced in order to get the job done.

10.   Must have the ability to communicate and work effectively and cooperatively with members of the school district and community.

Special Physical Requirements:

1.       Must be able to sit and stand at a workstation for long periods of time.

2.       Must have manual dexterity required for consistent and accurate computer input.

3.       Must be able to lift a minimum of 20 lbs.

4.       Must be capable of dealing with noise levels common in the school environment.

5.       Must be able to perform small maintenance on office equipment (ex. copier, printer).

 
Other:

1.       The employee shall remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the district.

2.       The employee shall serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings.

 
Term of Employment:

1.       At will.

2.       Regular attendance is required of all employees subject to allowed leave in accordance with district policy.

3.       Selected candidate must pass background check.

4.       Selected candidate must provide health and inoculation certificate.





  • Medical, Dental and Vision Coverage. Voluntary Vision Materials Coverage available.
  • 100% District Paid Basic Life Insurance policy up to $10,000 (age based), Voluntary Life
  • Short Term Disability, Accident, Critical Illness, Hospital Indemnity (3-1), Identify Theft/Legal Service/Gun Owner Insurance
  • Flexible Spending options for Medical Expenses and Dependent Day Care
  • District contribution to Health Saving Account
  • KPERS – State of Kansas Retirement
  • District contribution to 403b Retirement Plan
  • Paid Time Off
  • Employee Assistance Program (EAP)
  • Seasonal Breaks, Weekends, Holidays Off




Hays School District has about 3,000 students that are enrolled in a high school, middle school, four elementary schools, and an alternative school. The staff of Unified School District No. 489 are recognized throughout Kansas and across the nation as leaders in educational excellence.

Hays Public Schools enjoy tremendous support from the community. Through this support, USD 489 is able to offer programs like all-day, kindergarten, the smallest class sizes in the state for districts our size, and a longer school year. An extensive special education program serves children with special needs. Early childhood programs serve children and their families in a three-county area from before-birth to age six. Technology, throughout the district, is used to supplement and strengthen the instructional program. The most noticeable aspect of our technology is in our ratio of students to computers. At Hays High and the middle schools it is 1:1; and 2:1 in the elementary schools.

While doing an excellent job on the test score race, the staff continues to seek to develop the creativity, curiosity, and problem solving skills of students as well. The challenges of the future are best dealt with by applying creativity and foresight to a solid foundation. We are equipped at USD 489.

To learn more about our schools, visit our website at www.usd489.com.





USD 489, Ellis County, Kansas, does not discriminate on the basis of race, color, national origin, sex, age, disability, or handicap in admission or access to or treatment or employment in its programs and activities. If you have questions regarding the above, please contact the Title IX Coordinator or the Section 504 Coordinator in the office of the Superintendent of Schools, 323 W. 12th Street, Hays, Kansas 67601, (785) 623-2400.