About the Department

Please note that only the first 75 applications received will be reviewed initially. Applications submitted after this threshold will be retained on file and may be considered should additional vacancies arise or if further review becomes necessary.

Position Duties

This information is intended to be descriptive of the key responsibilities of the position.  The following functions do not identify all duties performed by the incumbent. Other duties and responsibilities will be performed as assigned.

• Customer Service: Performs in a fast-paced fluid environment while maintaining professionalism with the officers and members of other departments.
• Accuracy and Compliance: Performs procurement, invoicing, reconciling city credit cards, and data entry in a manner that requires minimal rework.   Attention to detail when entering data into the records management system and other systems required by the organization.
• Communication and Management: Ability to communicate effectively, both verbal and written with other members of the Department and the City.  Communication with vendors to establish deadlines and track shipments.  
• Budget and Accounting: Understanding of budgets and accounting principles to assist with reviewing funding availability prior to procurements.   While this position does to manage the budget, it does require an understanding of the how budgets are assigned within the department.

Minimum Qualifications

• Formal Education/Knowledge:  Work requires knowledge of a specific vocational, administrative, or technical nature that may be obtained with six-months/one year of advanced study or training past the high school equivalency.   Community college, vocational, business, and technical or correspondence schools are likely sources.  Appropriate certification may be awarded upon satisfactory completion of advanced study or training.
• Experience:  Minimum two years’ experience in a related field.
• Certifications and Other Requirements:  Valid Driver’s License.
• Reading:   Work requires the ability to read and comprehend budget instructions, reports, strategic planning documents, correspondence, software manuals, management books, trade journals and policies.
• Math:   Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, and division.
• Writing:   Work requires the ability to write memoranda, correspondence, reports and produce written documents with clearly organized thoughts using proper English sentence construction, punctuation, and grammar.
• Managerial:  Job has no responsibility for the direction or supervision of others but may provide advice/direction to an employee with less experience/skill or tenure.
• Policy/Decision Making:  Moderate - The employee normally performs the duty assignment after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices.  Work involving discretion is typically reviewed before finalized.
• Technical Skills: Broad Application - Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities.
• Interpersonal/Human Relations Skills:  Moderate - Interactions may involve support of controversial positions or the negotiation of sensitive issues or important presentations.  Contacts may also involve stressful, negative interactions requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. 

Other Qualifications

3 Month Objectives:

1. Become familiar with the department's organizational structure and begin to build relationships with other staff members.
2. Become familiar with required systems, Munis, Vector Solutions, Records Management.
3. Demonstrate ability to replicate process for data entry for requisitions, PO change orders, purchasing card reconciliations and receipt of invoices in Munis
4. Demonstrate proficiency with Word, Outlook, Excel and Adobe Pro 
5. Enter time into Executime proficiently.
6. Demonstrate ability to organize and prioritize multiple tasks, making the most efficient use of time.

6 Month Objectives:

1. Provide written feedback on improvements or process improvements.
2. Demonstrate ability to maintain good working relations with vendors and employees. 
3. Demonstrate ability to assess priorities, identify problems or inefficiencies, and contact field personnel or vendors to reach appropriate solutions.
4. Demonstrate ability to track items through the purchasing process, ensure specifications of contract and/or purchase order are met, communicating with supervisors when issues arise
5. Communicate with units’ status of procurement and travel when necessary
6. Verify completeness of ordered supplies and equipment, and work with the Finance department to resolve discrepancies as needed.

12 Month Objective

1. Complete all department and city training requirements by the deadlines stated.
2. Complete City Growth Plan and discuss with Supervisor

Benefits

The City of Goodyear offers a highly competitive benefits package including:

• Vacation Leave: 14 days per year, increasing with longevity. Goodyear offers an enhanced vacation benefit of recognizing total years of service under all Arizona public retirement systems for accruing vacation.
• Sick Leave: 12 days per year
• Holidays: 12 paid holidays per year, including one floating holiday the first full pay period of January
• Flexible Holiday: 24 hours per calendar year (prorated based on hire date)
• Health Insurance: Three health plans available to select from at a group rate
• Dental Insurance: Two dental plans available to select from at a group rate
• Vision Insurance: Available at a group rate
• Flexible Spending Accounts: Health Care and Dependent Care accounts available
• Short Term Disability Insurance: City-paid coverage
• Cancer Benefit: City-paid coverage
• Life Insurance: City-paid insurance valued at twice the annual salary ($400,000 maximum); additional life insurance for self and/or dependent is available at employee's cost
• Longevity pay beginning at year six
• Tuition Assistance: $5,250 per calendar year
• Employee Assistance Program
• Onsite wellness center/clinic
• Access to the Goodyear Recreation Center
• Robust employee well-being program
• Free identify theft monitoring and protection with Aura
• 457 Deferred Compensation Plan: 2% city match (employee contributes 1%)
• Retirement Health Savings: $22.50 city contribution (employee contributes $12.50 per pay period)
• Retirement: Arizona State Retirement System (ASRS) Defined Benefit plan with mandatory city and employee contributions currently at 12.00%. Plan includes Long Term Disability Benefit.

Supplemental Questions

01

(Q1: AD) Are you a U.S. Citizen?

• Yes
• No

02

(Q2: AD) Do you have a valid driver's license or have the ability to obtain one at the time of hire?

• Yes
• No

03

(Q3) What is your highest level of education?

• High School Graduate or equivalent
• Associate's Degree
• Bachelor's Degree or above

04

(Q4) How many years of experience do you possess relating to the roles and responsibilities of this position or similar fields?

• Less than 1 year
• 1 year
• 2 years
• 3 or more years

05

(Q5: AD) Have you been convicted of any crimes since the age of 18? This includes all misdemeanors and felonies.

• Yes
• No

06

(Q6: AD) If you answered yes to question 5, please describe and include the reason, date and arresting agency:

07

(Q7: AD) Have you used marijuana, for any purpose, within the last 6 months?

• Yes
• No

08

(Q8: AD) If you answered yes to question 7, please provide the date of last use:

09

(Q9: AD) Have you ever illegally grown, sold, produced, cultivated, or transported marijuana, for sale marijuana or a dangerous drug or narcotic?

• Yes
• No

10

(Q10: AD) Have you illegally used dangerous drugs or narcotics, other than marijuana, in the last 7 years?

• Yes
• No

11

(Q11: AD) Have you illegally used any dangerous drug or narcotic, other than marijuana, for any purpose more than 5 times or one time since turning 21 years old?

• Yes
• No

12

(Q12: AD) Have you ever had a pattern of abusing prescription medication?

• Yes
• No

13

(Q13: AD) Have you been dishonorably discharged from any branch of the United States Armed Services?

• Yes
• No

14

(Q14: AD) Have you been convicted of traffic regulations governing the movement of vehicles with such frequency so as to indicate disrespect for traffic laws within the past 3 years? Also, have you ever been arrested for an offense which did not result in a conviction?

• Yes, I've been arrested but not convicted
• Yes, I've been arrested and convicted
• No, I've never been arrested nor convicted

15

(Q15: AD) Have you ever been convicted of a felony, misdemeanor, domestic violence offense, or any other criminal charge?

• Yes
• No

16

(Q16: AD) If you answered yes to question 15, please describe and include the reason, date and arresting agency:

17

(Q17: AD) Have you ever been arrested since the age of 18?

• Yes
• No

18

(Q18) If you answered yes to question 17, please provide the reason, date and arresting agency.

19

Do you understand that you will be required to pass a comprehensive background investigation to include: Polygraph and Drug Screening?

• Yes
• No

20

Have you falsified any information on this application?

• Yes
• No

21

Do you attest to the following statement? "I have read the automatic disqualifiers (AD) above and understand that I will be automatically disqualified from consideration if I participated in any of the items listed."

• Yes
• No

22

(Ideal Candidate Profile) Do you possess hands-on experience supporting training units including data entry, scheduling, and class coordination support?

• Yes
• No

23

Briefly describe your experience:

24

(Ideal Candidate Profile) Do you have experience with government procurement processes, including creating requisitions, invoicing, and contract review?

• Yes
• No

25

Briefly describe your experience:

26

(Ideal Candidate Profile) Do you have experience documenting processes or modifying existing process to improve job performance?

• Yes
• No

27

Briefly describe your experience:

28

(Ideal Candidate Profile) Do you have previous law enforcement or municipality administrative support experience?

• Yes
• No

29

Briefly describe your experience:

30

(Ideal Candidate Profile) Please indicate your experience level of Microsoft Office:

• Beginner
• Intermediate
• Advance

Required Question

Agency Information

Employer

City of Goodyear

Address

1900 N. Civic Square








Goodyear, Arizona, 85395

Website

http://www.goodyearaz.gov