POSITION TITLE:                  Administrative Assistant -PreK

 

REPORTS TO:                        PreK Director

 

TERMS OF EMPLOYMENT:     220-day contract with benefits according to Siloam Springs

                                             School Board policies

 

LOCATION:                           Childcare Services Development

 

QUALIFICATIONS:

•  High School Diploma


• Bilingual Spanish/English desired but not required


• Experience working in a professional office setting.


• Strong computer skills, with proficiency in Microsoft Office (Word, Excel, and Outlook), and Google.


• Able to operate personal computers, laptop computers, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.


• Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.


• Self-starter; able to work independently; organized.


• Effective verbal and written communication skills.


• Strong telephone and interpersonal communication skills.


• Experience with COPA, eSchool,  eFinance, and YellowFolder is desired but not required.


• Knowledge, understanding of, and patience interacting with students, parents, and community members.


• Ability to work as a contributing and flexible team member.

 ESSENTIAL JOB FUNCTIONS:

• Process and complete new student registration and scheduling, as well as student withdrawals.


• Review and check for accuracy quarterly reports and cycle reports.


• Maintain current and accurate attendance data book.


• Process requisitions and purchase orders.


• Navigate financial reports, including accurate coding of budgets and balancing corresponding Excel documents.


• Maintain P-card requests, weekly transaction reports and transaction coding.


• Document and maintain receipts, cash collection and deposits.


• Maintain student records in Yellow Folder.


• Responsible for copy machine toner, staples, and service calls.


• Responsible for laminator film and loading, speed controls, safety and cleaning.


• Assist administration with beginning of year and end of year routines.


• Answer phone, receive messages and respond to inquiries by staff, parents, or patrons of the district.


• File and sort paperwork; maintain electronic files.


• Input and generation of data/information for recordkeeping in multiple software systems.


• Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.


• Type and/or prepare correspondence and communications for families, staff, and students.

OTHER JOB FUNCTIONS:

• Maintain confidentiality.


• Attend meetings and training as directed.


• Present and communicate in a professional manner.


• Work additional hours or overtime as directed.


• Other duties as assigned by the supervisor.