HiringCafe
Posted 2w ago

Administrative Assistant/Receptionist

@ Click Bond
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Carson City, Nevada, United States
OnsiteFull Time
Responsibilities:greeting visitors, answering calls, scheduling meetings
Requirements Summary:High school diploma, 1-3 years administrative or receptionist experience, proficient with Microsoft Office (Excel, Word, Outlook, Teams), strong customer service, confidentiality, organization, and written/verbal English skills.
Technical Tools Mentioned:Microsoft Office, Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft Teams, Visitor Management System (VMS)
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Job Description

The Administrative Assistant/Receptionist is the face of the organization serving as the first point of contact for visitors, clients and callers and plays a critical role in delivering a professional, welcoming and efficient workplace experience.  This position serves as a central point of contact for internal staff and external visitors, providing high quality administrative support across multiple departments.  The Ideal candidate is friendly, detail-oriented and capable of juggling multiple priorities with professionalism and grace.



ESSENTIAL DUTIES AND RESPONSIBILITIES:   



Front Desk & Reception:




  • Greet and welcome visitors, clients and guests in a warm and professional manner.

  • Answer, screen and route incoming phone calls; take accurate messages as needed.

  • Manage visitor management system (VMS) and guest badges according to company policy.

  • Receive and distribute incoming mail, packages and deliveries.

  • Support planning and coordination for internal meetings and interviews, including room bookings and lunch arrangements.

  • Provide day-to-day support to employees and management and serve as a resource for general office inquiries.

  • Assist with data entry, spreadsheet management and database management.

  • Liaise with vendors, building management, vendors and service providers.

  • Assist with onboarding new employees.

  • Support People Operations with special projects.

  • Handle confidential information with discretion and professionalism at all times.

  • Perform general office tasks such as photocopying, scanning, and filing.

  • Report immediately all suspicious and hazardous conditions to a supervisor.

  • Understand and observe all safety guidelines and assure quality and safety by complying with all appropriate Click Bond policies and procedures.

  • Assist in maintaining clean, orderly and hazard-free work areas.

  • Able to work with minimal supervision, be a self-starter and be detail oriented.  

  • Other duties as assigned.