About the Role
At ReMarkets, operations move quickly, priorities shift fast, and strong administrative support plays a critical role in keeping the business organized, responsive, and running efficiently.
The Administrative Assistant is a highly visible support role that helps drive day-to-day coordination across procurement, logistics, office operations, inventory management, and cross-functional business activities. From helping maintain smooth operational workflows to supporting shipments, vendor coordination, reporting, and facility needs, this role is at the center of keeping teams connected and operations moving forward.
This position is ideal for someone who thrives in a fast-paced environment, enjoys variety in their day, takes pride in staying organized, and is energized by supporting both people and operations behind the scenes. Success in this role requires strong communication, adaptability, attention to detail, and the ability to balance multiple priorities with professionalism and urgency.
What You Will Do (Key Responsibilities):
Administrative & Office Support
- Coordinate scheduling, meetings, and general administrative activities
- Support internal communication and follow-up across departments
- Maintain organization of shared documents, operational trackers, and records
- Assist with administrative workflows and day-to-day operational coordination
- Support leadership and departmental teams with administrative tasks as needed
Procurement & Inventory Support
- Coordinate ordering of consumables, office supplies, and operational materials
- Monitor inventory levels and proactively communicate low stock concerns
- Maintain accurate inventory tracking records and usage logs
- Communicate with vendors regarding orders, pricing, delivery timelines, and service needs
- Assist with procurement documentation and purchasing-related activities
Logistics Coordination
- Coordinate inbound and outbound shipments, including parcel and freight shipments
- Track deliveries and assist with resolving shipment delays or logistics-related issues
- Communicate shipment status updates and follow through with internal stakeholders
- Maintain shipment documentation and related records
Reporting & Operational Tracking
- Maintain and update operational trackers related to inventory, spend, shipments, and departmental activities
- Assist in preparing operational reports and summaries for leadership review
- Support SQDC board updates and daily/weekly operational metrics tracking
- Ensure reporting accuracy, organization, and timely updates
Cross-Department & Facility Support
- Serve as a support resource for operations, HR, security, and facilities-related needs
- Assist with coordination and follow-up on requests across departments
- Coordinate office and facility-related needs, including pantry supplies, cleanliness, and vendor services
- Work with facilities teams and external vendors, including CBRE and cleaning services
- Support maintenance of a clean, organized, and professional workplace environment
- Other responsibilities as assigned.