HiringCafe
Posted 2d ago

Administrative Assistant

@ Rentex
View All Jobs
Upper Marlboro, Maryland, United States
$19-$21/hrOnsiteFull Time
Responsibilities:maintaining records, coordinating logistics, answering calls
Requirements Summary:Minimum 1 year administrative experience, high school diploma/GED, strong verbal/written communication, Microsoft Office proficiency, organizational skills, able to lift up to 15 lbs, work in a warehouse environment.
Technical Tools Mentioned:Microsoft Office Suite, Rental Tracker Pro
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Job Description

Classification: Non-Exempt

Reports to: Warehouse General Manager

Revision date: May 5, 2026



Key Responsibilities

Operations & Administrative Support

  • Maintain and update the weekly Top Sheet, ensuring all orders, delivery schedules, and pickups are accurate and current
  • Proactively contact customers to confirm delivery and pickup dates, verifying all logistical details
  • Relay updates and changes to the appropriate operations and sales team members to ensure alignment
  • Act as a central point of coordination between sales, warehouse, and logistics teams
  • Answer and manage incoming phone calls, and welcome/direct visitors and clients professionally
  • Maintain filing systems, spreadsheets, and internal databases, ensuring accurate and accessible records
  • Assist with HR-related functions including onboarding, time and attendance, and general administrative support
  • Manage office supplies, equipment, and basic expense tracking purchase orders
  • Maintain a safe, organized, and clean work environment, ensuring compliance with company policies and procedures
  • Perform other related duties as assigned

 

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Supervisory Responsibility

This position does not supervise other employees.


Work Environment

This job operates in a warehouse environment.


Physical Demands

While performing the duties of this job, the employee has prolonged periods sitting at a desk and working on a computer. The employee is regularly required to stand; walk; sit; handle objects, tools, or controls; reach with hands and arms; climb stairs; communicate with coworkers. The employee must carry, lift, or move objects up to 15 pounds.


Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are subject to change and may rotate. Needs of the business may dictate long hours and weekend work during high-demand periods.


Minimum Qualifications

  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Proficient in Microsoft Office Suite
  • Excellent organizational skills and attention to detail
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing
  • Ability to balance multiple tasks in a fast-paced environment
  • Ability to work independently and within in a team dynamic


Preferred Qualifications

  • Experience with an audio-visual rental Inventory software system, such as Rental Tracker Pro
  • Prior experience in the audio-visual industry


Education and Experience

  • Any combination of education, experience, and training equivalent to graduation from high school or a GED
  • At least 1 year of experience in an administrative role


Physical Requirements 

  • Prolonged periods sitting at a desk and working on a computer
  • Must be able to lift to 15 pounds at times

Other Duties

This job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.